Administrative Coordinator - RECONSTRUCTURE Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4413551) Apply Administrative Coordinator - RECONSTRUCTURE Salary $62,946.00 - $72,800.00 AnnuallyLocation 8000 N. StadiumJob TypeFull TimeJob Number33535DepartmentHouston Health DepartmentOpening Date03/01/2024Closing Date3/15/2024 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEWApplications Accepted From: All Persons InterestedDivision: Houston Health - RestructureSection: Houston HealthWorkdays & Hours: Saturday - Friday, 40 hours Subject to changeDESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONSThe Administrative Coordinator-Workforce Analyst will be responsible for conducting comprehensive analyses of workforce data, identifying gaps and disparities, and providing evidence-based recommendations to enhance workforce strategies. The Workforce Analyst plays a critical role in maximizing operational efficiency and effectiveness by providing valuable insights into workforce needs, training requirements, and resource allocation. Data collection is critical for verification, validation, and assessment. The Workforce Analyst will contribute to the transformation of public health enabling HHD to address public health challenges in a more coordinated and impactful manner. This will lead to improved public health outcomes as well as help address health disparities through evidence-based workforce planning and management strategies. In support of and to meet PHIG deliverables, this position is directly in-line with PHAB; Domain 8 and the Workforce Development Plan. Job Duties
Track and report Workforce & Organizational Development team performance and outcomes to ensure alignment with all deliverables.
Work with Deputy Assistant Director; Workforce & Organizational Development to develop and implement a comprehensive and innovative Workforce Development Plan.
Develop data process and tools to obtain and report the required KPI's and survey data for HHD's Workforce & Organizational Development reports.
Specific reports outside of on-demand will include w eekly mayors report, m onthly grant reports, r ecruitment outcomes.
Succession Planning.
Training & Development Reports.
Employee satisfaction & Engagement Reports.
Coordinate tracking of all funding for Workforce & Organizational Development and oversees all procurement functions, including contracts/agreements.
Comprehensive workforce reports,
Data visualization dashboards.
Forecasting Models.
Participate in assigned special projects and department initiatives in support of process improvement and the promotion of public health.
Enhance budget training to include projections of cost per project. Create a vendor compliance and accountability process.
Implement a new feedback and evaluation process/system using online feedback forms.
Build, manage, and maintain Workforce & Organizational Development’s project platform with an emphasis of data accuracy.
Capture concise and accurate information in Smartsheet on Workforce Development projects, training, skills gap analysis, teamwork allocation, and all other future reporting deemed useful.
WORKING CONDITIONS The position is physically comfortable; the individual has discretion about walking, standing, etc.MINIMUM REQUIREMENTSEDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.EXPERIENCE REQUIREMENTSFive (5) years of administrative experience are required.Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.LICENSE REQUIREMENTSNone.PREFERENCESPreference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.GENERAL INFORMATIONSELECTION / SKILSS TESTS REQUIREDDepartment may administer skills assessment testSAFETY IMPACT POSITION NOThis position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.SALARY INFORMATION SPECIAL FUNDED POSITIONGrants & Special fund positions are dependent upon continued available funds. If funding is no longer available, employee may be laid off or transferred. Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.Pay Grade: 24APPLICATION PROCEDURESOnly online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-4882.If you need special services or accommodations, 832-393-4882 (TTY 7-1-1)If you need login assistance or technical support call 855-524-5627.Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.EOE Equal Opportunity EmployerThe City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.Benefits include: Medical Dental Vision Wellness Life insurance Long-term disability Retirement pension 457 deferred compensation plan Employee Assistance Program 10 days of vacation each year 11 city holidays, plus one floating holiday Flexible schedules Professional development opportunities Transportation/parking plan Section 125 pretax deductions Dependent Care Reimbursement Plan Healthcare Flexible Spending AccountFor plan details, visit http://www.houstontx.gov/hr/benefits.html01 Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
02
Are you currently employed with the Houston Health?
Yes
No
03
What is the highest level of education you have obtained?
High School diploma/GED
Associate's degree
Bachelor's degree
Master's degree or higher
None of the above
04
Data collection is critical for verification, validation, and assessment. (A response of "See Resume" is not accepted)
05
How many years of professional administrative experience do you have?
Up to 1 year
1 to 2 years
3 to 4 years
5 to 6 years
7 to 8 years
9 or more years
No experience
06
How many years of experience do you have using SAP (or similar)?
Less than 2 years
2 - 3 years
3 - 4 years
5 or more years
None of the above
07
How many years of experience do you have working with Budget and Vendor Management?
At least 2 years
2 - 3 years
4 or more years
I do not have experience working with contract management
08
Please describe your working knowledge of Succession Planning, Comprehensive workforce reports, Data visualization dashboards?
09
Which of the following best describes your working knowledge of IT Infrastructure?
Beginner
Intermediate
Advanced
Expert
I do not have working knowledge of IT Infrastructure
10
Which of the following best describes your level of experience in tracking and reporting workforce & organizational development team performances and outcomes to ensure alignment with all deliverables?
Less than 2 years
2-3 years
3-10 years
10 or more years
I have no experience in business management or office manager
Required Question