Job Title: Office Administrative Manager
Reports To: Principal (Engineer Engineering Firm – Deer Park, Texas)
Position Summary: The Chief of Staff will support the Principal Engineer in company operations, marketing, and day to day responsibilities. The Administrative Manager will be expected to be customer-oriented and work with tenants, contractors, corporations, and other stakeholders to accomplish organizational goals and metrics. This position requires someone with strong analytical and problem-solving skills as it requires managing multiple priorities and a variety of job responsibilities as directed by the Principal Engineer. The work location for this position is in Deer Park. We offer flexible office/remote work. Some duties may require access to reliable transportation.
Responsibilities:
Assist the Principal Engineer to develop an infrastructure that supports efficient work practices and work flows;
Evaluate current systems and processes for greater effectiveness and efficiency as needed and implement changes as required;
Coordinate the execution of strategic initiatives;
Assess inquires for the Principal Engineer to determine proper course of action;
Ensure all customer/client/tenant issues are addressed properly, efficiently, and keep track of progress until resolved;
Oversee execution of work by contractors and consultants, maintain business space and schedule and attend potential client meetings;
Track and maintain project management software to keep track of company metrics and progress;
Assist with writing reports
Lead marketing and outreach
Other duties as assigned.
Required Qualifications:
Bachelor’s degree in Business, Communications, Marketing or related field;
Excellent written and verbal communication skills;
Ability to work independently as well as collaboratively with colleagues. This includes overcoming geographic and other potential barriers to communicating with and making contributions to the team’s work;
Excellent organizational skills, including the ability to manage multiple tasks and projects simultaneously while meeting deadlines;
Flexibility in working with new issues, topics, and approaches;
Ability to implement strategic initiatives;
Proven skills in planning, implementation, and follow-through with the ability to develop and implement plans to further the company’s vision and mission;
Capacity to think strategically, critically, and respond analytically
Preferred Qualifications:
Operations management experience