We are looking to hire an Administrative Assistant to play a key role in keeping our office running smoothly by managing and organizing its day-to-day operations. Reporting directly to the owner.
Responsibilities include but are not limited to:
Clerical tasks: Filing, sorting and sending email, and maintaining contact lists.
Scheduling: Managing calendars and scheduling meetings for the Owner.
Communication: Answering phones and emails, drafting correspondence, and communicating on behalf of the company.
Support: Assisting other staff members, greeting visitors, and taking and delivering messages.
Workflow: Analyzing and improving standard operating procedures, such as office layout and communications, to maintain workflow.
Goals: Overseeing and achieving organizational goals while upholding best practices.
Qualifications:
Strong organizational skills with the ability to prioritize tasks effectively - Excellent communication skills, both written and verbal
Experience in team management
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to maintain a high level of professionalism and confidentiality
Phone etiquette for professional communication with clients and colleagues
Abilities to multi-task - A MUST.
Google Platforms
Knowledge of Quickbooks - Intermediate levels a plus.