LocationOmni Hotels and Resorts creates genuine, authentic guest experiences at 60 distinctive luxury hotels and resorts in leading business gateways and leisure destinations across North America. Omni Hotels is known for its exemplary culture, authenticity to the markets in which we operate, innovation and exceptional service. Our commitment to career development has created tenure and loyalty that enables us to perpetuate our family atmosphere.Job DescriptionWorking within the Interior Design Department, you will report directly to the Creative Director, Vice President of Interior design to ensure all paperwork and projects are processed and completed on a timely basis in the order of established priorities.Responsibilities
Manage calendars by scheduling internal and external meetings, conferences, and all vendor presentations and assist with recurring meetings, including, but not limited to, room and AV set up, agenda compilation, minute taking, etc.
Schedule all outside vendor presentations
Pull together PowerPoint presentations for internal team
Monthly tracking and reporting in Oracle for design and construction projects.
Prioritize incoming mail and aid with shipping outgoing departmental mail and couriered items
Coordinate travel arrangements and prepare expense reports within Concur for multiple people
Assist Accounts Payable with monthly reconciliation of American Express Ledger for air travel
Manage office supplies ordering and budget
Excellent verbal and written communication skills. Candidate will communicate directly with internal and external stakeholders on multiple projects
Daily / Weekly / Monthly communication with hotel executives and executive assistants
Compose memos and agendas/itineraries
Assist on extremely confidential documents such as performance reviews, bonus incentive payouts, and similar
Log Purchase Orders for new builds and major renovation in Control Book and spreadsheet, coordinating with purchasing agents to ensure everything is signed in a timely manner.
Update design specification books on all projects that are designed by outside design consultants
Gather information for upcoming trips for VP’s Design and Construction
At times create Purchase Orders for FF&E orders for small one-off projects
Format and print AIA contracts, not actually writing any contracts.
Qualifications
Bachelor’s degree preferred
Must be proficient in Excel, Word, PowerPoint and Outlook
Ability to work independently on multiple priorities with minimal supervision
Must be highly organized and have the ability to multi- task and shift priorities as needed
High degree of professionalism is required
Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster (https://www1.eeoc.gov/employers/poster.cfm) and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement (https://www.dol.gov/ofccp/pdf/pay-transpformattedESQA508c.pdf) If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to [email protected] .
Job LocationsUS-TX-DallasPosted Date9 hours ago(5/21/2024 11:23 AM)Requisition ID 2024-110229 of Openings 1Category (Portal Searching) Administrative/Clerical