Job Details

ID #51747263
Estado Texas
Ciudad Dallas / fort worth
Full-time
Salario USD TBD TBD
Fuente Omni Hotels
Showed 2024-05-21
Fecha 2024-05-22
Fecha tope 2024-07-21
Categoría Etcétera
Crear un currículum vítae
Aplica ya

Administrative Assistant - Interior Design

Texas, Dallas / fort worth, 75201 Dallas / fort worth USA
Aplica ya

LocationOmni Hotels and Resorts creates genuine, authentic guest experiences at 60 distinctive luxury hotels and resorts in leading business gateways and leisure destinations across North America. Omni Hotels is known for its exemplary culture, authenticity to the markets in which we operate, innovation and exceptional service. Our commitment to career development has created tenure and loyalty that enables us to perpetuate our family atmosphere.Job DescriptionWorking within the Interior Design Department, you will report directly to the Creative Director, Vice President of Interior design to ensure all paperwork and projects are processed and completed on a timely basis in the order of established priorities.Responsibilities

Manage calendars by scheduling internal and external meetings, conferences, and all vendor presentations and assist with recurring meetings, including, but not limited to, room and AV set up, agenda compilation, minute taking, etc.

Schedule all outside vendor presentations

Pull together PowerPoint presentations for internal team

Monthly tracking and reporting in Oracle for design and construction projects.

Prioritize incoming mail and aid with shipping outgoing departmental mail and couriered items

Coordinate travel arrangements and prepare expense reports within Concur for multiple people

Assist Accounts Payable with monthly reconciliation of American Express Ledger for air travel

Manage office supplies ordering and budget

Excellent verbal and written communication skills. Candidate will communicate directly with internal and external stakeholders on multiple projects

Daily / Weekly / Monthly communication with hotel executives and executive assistants

Compose memos and agendas/itineraries

Assist on extremely confidential documents such as performance reviews, bonus incentive payouts, and similar

Log Purchase Orders for new builds and major renovation in Control Book and spreadsheet, coordinating with purchasing agents to ensure everything is signed in a timely manner.

Update design specification books on all projects that are designed by outside design consultants

Gather information for upcoming trips for VP’s Design and Construction

At times create Purchase Orders for FF&E orders for small one-off projects

Format and print AIA contracts, not actually writing any contracts.

Qualifications

Bachelor’s degree preferred

Must be proficient in Excel, Word, PowerPoint and Outlook

Ability to work independently on multiple priorities with minimal supervision

Must be highly organized and have the ability to multi- task and shift priorities as needed

High degree of professionalism is required

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster (https://www1.eeoc.gov/employers/poster.cfm) and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement (https://www.dol.gov/ofccp/pdf/pay-transpformattedESQA508c.pdf) If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to [email protected] .

Job LocationsUS-TX-DallasPosted Date9 hours ago(5/21/2024 11:23 AM)Requisition ID 2024-110229 of Openings 1Category (Portal Searching) Administrative/Clerical

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