JOB SUMMARY:
The main job function is to assist management with general office needs and project compliance coordination. The individual must be dedicated, detail oriented, responsible, and complete assigned tasks diligently and within the allotted time frame. Candidate must have good communication skills and willingness to learn.
RESPONSIBILITIES INCLUDE:
Greet and assist visitors that come into the office (low traffic volume).
Answer multi-line phone system and direct calls accordingly.
Ensure office supplies are always stocked (copy room, kitchen, restrooms, supply closet, individual staff supplies).
Scanning & Filing of all company documentation (maintaining Vendor, Project, Personnel Files). Boxing and labeling of all files at year end so they can be moved to the warehouse storage and setup files for the new year.
HR Admin: assist with the application process, secret code: 1581, ensuring all paperwork is completed properly; all licenses/training certificates, ID Documents are current and received prior to starting work. Ensure all labor law posters are current and posted in the office and on jobsites.
Project Closeouts: Compile all project closeout documents (notifications, daily logs, containment logs, employee paperwork, manifest, certificate of completion, etc.) to submit to the Owner/Consultant upon project completion.
Licensing & Training: Maintain all worker’s asbestos/mold/lead/air monitoring/OSHA/project required training/physicals/fit test, ensuring they are always up to date and current. Scan & File all license/training documentation for Supervisors to access in the field. Coordinate with Supervisors to schedule training as needed for workers.
Maintain the Worker’s Compensation file for any company related injuries. Schedule appointments for worker’s background checks, fingerprinting, blood leads, drug screening as required by project, scan and file all paperwork.
Manage & track company cell phones (request new phones/lines as needed, replace broken/lost phones, etc.)
QUALIFICATIONS:
Strong organizational skills and multitasking abilities
Excellent communication and interpersonal skills
Attention to detail and problem solving
Ability to work independently, with little to no supervision, team-player
Ability to lift up to 50lbs.
First 60-90 days will be contract (1099), then hired on if/when determined to be a good fit for the company.
EXPERIENCE:
Construction experience: 3 years (Preferred)
Project Coordinator: 3 years (Preferred)
License (TDLR/DSHS) & Training Renewal experience (Strongly Preferred)
Office/Clerical: 5 years (Required)
Sage 100 Contractor experience a Plus
Microsoft Office Suite (Word, Excel): (Proficient)
BENEFITS:
Competitive Pay
Established company in business 23 years
Health & Dental Insurance
401k with Employer Match
SCHEDULE:
8am – 5pm (One hour lunch), Monday-Friday
ABILITY TO COMMUTE:
Leander, TX (Required)
This is an In-Office position
Please reply to this posting with your resume and contact info. The Subject line of the email must have the "secret code" in order to be considered for the position!