Position Information Posting Title Vehicle Coordinator Job Requisition Number AE503594 Position Number 100087 Job Type Full-Time Division Name Finance Minimum Qualifications Education and/or Equivalent Experience:
Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business, Planning, Fleet Management, or any other related field plus two (2) years of lead experience in fleet management or project management.
Experience may substitute for education up to the maximum of four (4) years.
Licenses or Certifications:
None.
Notes to Applicants
The purpose of this position will be to assist the Fleet Program Manager. This positionwill be responsible for establishing and maintaining key management systems at various sites and compiling asset data. Maintaining fuel levels and overall condition and cleanliness of Austin Energy Pool Vehicles. Providing vehicle data and other related duties.Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE (http://www.austintexas.gov/department/active-employee-benefits) for more information.Employment Application:
The City of Austin employment application is an official document; incomplete applications will not be considered.
The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application.
Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable.
Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed.
If you are selected as a top candidate:
Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.
If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.
This position requires a criminal background investigation.
Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, (https://www.austintexas.gov/sites/default/files/files/Employment/newhiredriversafetystandards.pdf) you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.Work Schedule:
This position is categorized as Essential Personnel with the City of Austin. Essential staff are required to work during emergencies or bad weather if they are scheduled to work and, in some cases, when they are not scheduled. Essential employees ensure the continuance of key operations for the City of Austin.
Work hours may include after hours, holidays, and weekends and may include on-call shifts.
Shifts may change according to departmental needs.
FAIR LABOR STANDARDS ACT :
This position is classified as NON - EXEMPT . CLOSING OF REQUISITION :Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement.Pay Range $25.40 – $30.10Hours Monday – Friday; 6:30 a.m. – 3:30 p.m.Shift may change according to departmental needs.Work hours may include after hours, holidays, and weekends.Additional hours may be required to work outside of regular schedule.Job Close Date 03/07/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Technical Location 4411 Meinardus Dr, Austin Texas 78744 (St. Elmo) Preferred Qualifications
Experience in records management
Experience in MS Word and Excel
Experience in Maximo inventory and accounting
Experience with Intelligent Key Control Systems such as Lenel OnGuard or similiar programs
Ability to travel to more than one work location
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Assists in minimizing downtime on equipment by ensuring that vehicle repairs are performed in a timely manner.
Audits and tracks repairs to ensure that Fleet Services charges are appropriate.
Assists in the development of budget and equipment specifications, and monitor operating costs.
Coordinates the development of competitive bid proposals and assist in the recommendation of vehicle selections that will ensure cost effectiveness and compliance with specifications of industry standards.
Assists with the vehicle purchasing process.
Organizes, develops and evaluates long and short-term projects.
Plans and executes evaluation processes to compile and present statistical or other analytical data to management.
Develops, composes and/or presents special reports, correspondence, graphs and charts.
Develops, monitors, and evaluates project procedures for effectiveness and accomplishment of the stated goals.
Works with various staff of other City departments to resolve issues and implement effective tools.
Responsibilities – Supervisor and/or Leadership Exercised:May lead employees.Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of proper fleet practices, procedures and regulations applicable to the work being performed.
Knowledge of the provisions of Texas vehicle codes relating to operation of trucks on public streets and highways.
Knowledge of Federal, State and local laws.
Knowledge of city practice, policy and procedures.
Knowledge of safety practices and procedures.
Skill in oral and written communication.
Skill in handling multiple tasks and prioritizing.
Skill in using computers and related software.
Skill in data analysis and problem solving.
Skill in planning and organizing.
Ability to quickly recognize and analyze irregular events.
Ability to maintaining compliance with fleet practices, rules and regulations.
Ability to lead others.
Ability to work with frequent interruptions and changes in priorities.
Ability to establish and maintain good working relationships with other City employees and the public.
Criminal Background Investigation This position has been approved for a Criminal Background Investigation.
EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.Supplemental Questions Required fields are indicated with an asterisk ().
The minimum qualifications for this position require graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business, Planning, Fleet Management, or any other related field plus two (2) years of lead experience in fleet management or project management. Experience may substitute for education up to the maximum of four (4) years. Do you meet these qualifications?
Yes
No
Please describe how you meet the minimum qualifications referenced above. Detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable).
(Open Ended Question)
This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.
I acknowledge and understand this position requires a Criminal Background Investigation.
How many years of experience do you have in Key Management?
None
Less than 1 year
1 to less than 2 years
2 to less than 3 years
3 to less than 4 years
4 or more years
Please describe your experience managing key management systems or procedures, including the specific position(s) listed in your application in which you performed these duties.
(Open Ended Question)
Describe your experience using Business Intelligence Applications such as MicroStrategy, Tableau, Data Raker, and ADMS to extract and analyze data.
(Open Ended Question)
Please describe your experience auditing and tracking key control systems for a governmental agency or other large fleet operation of large commercial vehicles.
(Open Ended Question)
How many years of experience do you have in a fast-paced, high-demand fleet environment prioritizing work as customer demands change?
None
Less than 1 year
1 to less than 2 years
2 to less than 3 years
3 to less than 4 years
4 or more years
Please explain your experience in a fast-paced, high-demand fleet environment prioritizing work as customer demands change. (Please note that an affirmative answer must be supported by information in your City of Austin employment application.)
(Open Ended Question)
Please describe your experience providing software training to customers and coordinating with vendors. Also, include the specific position(s) listed in your application in which you performed these duties.
(Open Ended Question)
Please describe your experience with Maximo or Computerized Maintenance Management Systems.
(Open Ended Question)
Describe your experience in records management to include, but not limited to: record-keeping practices, filing, indexing, archiving, disposal, and management of electronic files.
(Open Ended Question)
Which of the following best describes your proficiency with Microsoft Excel, Microsoft Word and Microsoft Outlook?
No experience
Basic: create/edit simple documents, spreadsheets, emails, & simple presentations
Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields create a variety of presentations, & reformat individual slides
Advanced: create/edit complex documents, spreadsheets, presentations; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another create/edit complex, professional-qualit
Do you have the ability to travel to multiple sites as part of the regular job duties?
Yes
No
This position is categorized as an Essential Personnel position. Essential Personnel are required to come to work during emergencies and/or bad weather if they are scheduled to work and in some cases when they are not scheduled. Can you work this schedule as required?
Yes
No
Optional & Required Documents
Required Documents
Optional Documents
Contact City of Austin Employment Services
Office: 512-974-3210
Privacy Notice (https://www.austintexas.gov/page/privacy-policy)