Position Overview:The Office Manager partners directly with staff, students, and families of KIPP Nashville and is responsible for maintaining operational excellence at the school’s main office. The Office Manager is a key member of the school’s Operations Team. The Office manager reports to the Operations Coordinator at their school site.Responsibilities of the Office Manager include, but are not limited to:Receptionist DutiesWarmly greet all visitors to the school and direct them to the appropriate place or personManage school office, answer phones, and manage mail and faxReceive and distribute messages for students and staffRespond to parent questions and concerns, and direct them to the Principal when appropriateMaintain the professional appearance of the front officeTrack all visitors and toursOffice AdministrationManage day to day of attendance procedures ensuring accuracy Organize and maintain supply, storage closets, and common work areasManage inventory and ordering of office suppliesAdminister first aid and medications to students according to school standardsDistribute all deliveries to the appropriate personSupport the management of the school store, student uniforms, and the lost and foundRegularly update student phone lists and contact informationSort/deliver mail, opening when appropriateCoordinate service of copiers and printers as neededStudent Information Management SystemCollect all student records, including immunization records, home language surveys, emergency contact forms, and media release formComplete daily attendance, and enrollment, withdrawal, and contact dataHelp develop and manage student progress reports and report cardsManage collection, dispersal, security, and organization of all student cumulative record filesAssure confidentiality of files is maintained and lock files where appropriateStudent Recruitment and EnrollmentEngage in the student enrollment process, assist with student recruitment, and maintain all lottery records.Ensure all students are enrolled in SIS systemAssist with the distribution of flyers, invitations, and other parent communication as it relates to the student recruitment process.School Operations SupportHelp plan logistics and preparations for school events, including, but not limited to, field trips.Carry out any additional daily school duties as decided upon by the Principal or Director of Operations