Project and Land Administrator

Project AdministrationMaintain and update project documentation and records across systems (e.g., SharePoint, DT Server, Doxis, or similar future systems).Prepare supporting documents, administrative overviews, and ensure alignment with internal workflows.Track project timelines, milestones, and deadlines to ensure timely execution.Generate and compile project reports and progress updates for internal stakeholders.Support the Project Management Office (PMO) during project commercialisation phases.Verify and coordinate contract approvals with project developers.Capture and update databases of project conditions of approval.Maintain organized and accessible digital and paper-based filing systems.Arrange and coordinate meetings and events, including agendas and minute-taking as required.Use required software for presentations, document formatting, spreadsheets, and reporting.Monitor and manage office supplies for the project team in coordination with the Office Manager.Coordinate travel logistics for the Project Development team, including bookings, itineraries, and expense tracking.Support financial administration, including processing invoices, tracking purchase orders, credit notes, and ensuring alignment with budget controls.Land AdministrationMaintain and organize land-related documentation (lease agreements, servitudes, resolutions, and correspondence).Ensure proper physical and digital storage, filing, and retrieval of all land documentation.Coordinate the collection and filing of signed agreements and supporting documents from consultants and landowners.Track and update databases for land agreements, prospecting rights, and GIS-related tools.Monitor key dates, including contract renewal deadlines and conditions of approval related to land use.Assist in preparing consultant packages and landowner engagement kits for field teams.Support the execution tracking of legal agreements with landowners and third parties.Liaise with Legal, GIS, and Project Development teams to ensure aligned workflows and document control.Assist with onboarding and document sharing for new land consultants and third-party contractors.Provide general administrative support to the Land Portfolio Manager and Land team.