Administrative HR Coordinator

Job Description:This position is responsible for coordinating and managing all Human Resource activities of the Molecular Microbiology & Immunology (MMI). Provides high level HR administrative, and organizational coordination and support for MMI Postdocs, staff, students, & faculty level positions. Serves as a primary point of contact for OISSS and handles the visa process from start to finish. Maintains the MMI personnel database, manages all hiring and HR activities for the department, manages the postdoc and faculty appointment and reappointment process, manages all administrative systems and records for personnel, & provides overall support for the MMI HR needs. Provides support to the Department Manager, Chair and Faculty.Education & Experience

Required: Bachelor’s degree

Required: 1-2 years of related administrative experience

And/or equivalent combination of education/experience

Experience with Visa processing is beneficial

Previous experience in an academic or research environment is advantageous

Experience in service-oriented environment is a plus

Job Competencies

Demonstrated proficiency in Microsoft Suite Programs (Word, Excel, Access, & PowerPoint), Google Suite applications (Google docs, sheets, calendar, Gmail, etc.), and in Workday

Excellent organizational skills with particular ability to prioritize work in an environment with multiple and conflicting interests

Knowledge of employment law as well as best practices in the area of employment and employee relations

Ability to read and interpret policies and guidelines across multiple supporting offices and apply to appropriate scenarios.

Excellent interpersonal and communication skills and ability to work as a member of a team

Ability to work independently under minimal supervision

Must be detailed-oriented and a self-starter

Ability to handle complex and confidential information with discretion

Competency using a variety of computer software and databases

Effective customer service skills

Willingness and ability to continue to learn

Possesses a willingness and ability to support a diverse and inclusive campus community

CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIREDNote: This position is not eligible for Visa Sponsorship from Brown University.Benefits of Working at Brown:Information on the Benefits of Working at Brown can be found here (https://www.brown.edu/a-z/benefits-working-brown) . Recruiting Start Date:2024-08-01Job Posting Title:Administrative HR CoordinatorDepartment:Department of Molecular Microbiology and ImmunologyGrade:Grade 8Worker Type:EmployeeWorker Sub-Type:RegularTime Type:Full timeScheduled Weekly Hours:37.5Position Work Location:Hybrid EligibleSubmission Guidelines:Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.Still Have Questions?If you have any questions you may contact [email protected] Statement:Brown University is an E-Verify Employer.As an EEO/AA employer (https://go.brown.edu/equal-employment-opportunity) , Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.