Secretary/Administrative Assistant
Small experienced law firm located in downtown Pittsburgh looking for a qualified candidate for administrative support.
Qualifications
Must accurately type at least 65+ wpm,
Be very organized, detail-oriented and a team player
Possess at least 1 year secretary or administrative experience
Punctual with excellent attendance
Strong verbal and written communication skills, excellent proofreading skills
Ability to multi-task and timely respond to deadlines as well as balance workload
Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level
High School diploma or equivalent required
Benefits
Pay: Depends on experience ($10-$15/hr)
Flexible work schedule
Part-time/full-time options
Responsibilities
Answer phones and communicate with clients on a daily basis
Keeping apprised of current cases and projects
Provide support to up to three attorneys in general law matters
Preparation/revision of correspondence, pleadings, documents and other clerical assignments as directed
Filing of documents, court and general correspondence
Open new client engagements as requested
Maintain calendars, CLE, reports and time records
Various office and client filing; proofreading documents
Maintain billing records/mailings including entries of attorney time records, retainer fees and costs
Programs/Software: Microsoft Outlook, Word, Excel, Quick Books, UJS Portal, Department of Court Records online access and filing, marketing ads
General computer, printer, internet troubleshooting knowledge
Order supplies through Staples and Amazon