Title: Administrative AssistantLocation: Onsite, Oakland, PASchedule: M-F 8 am-5 pmType: Direct-HireOverview:A top-ranked research university is currently searching for a Administrative Assistant to the Director of Clinical Trials, Development and Operations, provide significant and confidential administrative support for the Senior Vice Chancellor Health Science Clinical Trials Organization department.Responsibilities
Manage daily calendar; handle incoming inquires; compose memos and correspondence; arrange meetings and manage travel itineraries and reimbursements.
Manage daily calendar and resolve schedule conflicts; draft correspondence and presentations; responding to many direct inquiries.
General office duties: processing office supply orders; organization of highly confidential electronic and paper files; assist with special projects such as compiling distribution lists and preparing mass mailings.
Requirements:
Bachelor degree
At least a year of office support or general office duties experience
Must be able to make sound decisions and work independently.
Must be able to work under pressure and meet deadlines.
Excellent time management, oral/written communication, and interpersonal skills.
Requires ability to effectively interact with faculty members and staff.
High level of professionalism, accuracy, and attention to detail. Ability to properly handle highly confidential material.
Must be detailed oriented and able to organize, prioritize and meet deadlines.
Excellent organizational skills.
Proficiency with PowerPoint, Excel, Word, other Microsoft Office software, and university systems.
Flexibility, ability to prioritize and responsiveness are essential.
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