Reference #: 1009739
SHIFT:Day (United States of America)Seeking Breakthrough MakersChildren's Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care-and your career.CHOP's Commitment to Diversity, Equity, and InclusionCHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining diverse talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children.We strongly encourage all candidates of diverse backgrounds and lived experiences to apply.A Brief Overview
This role supports and coordinates clinical and/or research program activities and provides related administrative support.What you will do
Clinical / Program Coordination:
Coordinate and track clinical, program or research activities.
Serve as the main point of contact for activities.
Assist with the review, editing and submission of documentation including grants, manuscripts, galleys, proofs, articles, publications and presentations.
Assist in the maintenance and improvement of protocols and processes.
Assist with financial functions including budgets, reimbursements, invoices, expenses, purchase orders, renewals, funding, variances and financial reports.
Maintain systems, databases, procedures, and websites for records and reporting.
Maintain program metrics and related tools and regularly reports results.
Coordinate information collection, compilation and dissemination as required.
Administrative Support:
Prepare and coordinate meetings, interviews, committees, conferences and calendars including schedules, travel, agendas and minutes.
Prepare presentations, letters, reports, memoranda, and related materials.
Assist in message creation and development including website content, fact sheets, correspondences, emails, lectures, social media posts and other formats.
Track and manage materials and inventory, and coordinate supply purchasing
Other duties and administrative support projects as assigned.Education Qualifications
High School Diploma / GED Required
Bachelor's Degree PreferredExperience Qualifications
At least one (1) year of research, coordination or administrative experience Required
At least three (3) years of research, coordination or administrative experience Preferred
Previous experience in a healthcare related environment PreferredSkills and Abilities
Familiarity with HIPAA regulations (Preferred proficiency)
Basic proficiency with electronic medical record software (EPIC) (Preferred proficiency)
Intermediate proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint) (Preferred proficiency)
Strong verbal and written communications skills (Required proficiency)
Strong customer service skills (Required proficiency)
Strong interpersonal skills (Required proficiency)
Solid time management skills (Required proficiency)
Solid organizational skills (Required proficiency)
Ability to maintain confidentiality and professionalism (Required proficiency)
Ability to collaborate with stakeholders at all levels (Required proficiency)To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must be ful y vaccinated against COVID-19 and receive an annual influenza vaccine. Learn more.Employees may request exemptions for valid religious and medical reasons. Start dates may be delayed until candidates are immunized or exemption requests are reviewed.EEO / VEVRAA Federal Contractor | Tobacco StatementChildren's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.