Department Coordinator
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Job no: 503180
Work type: Full-Time
Location: Hybrid/Flexible Work Arrangement
Categories: Drexel University, College of EngineeringJob Summary
The Department Coordinator will report to the Department Head of the Department of Civil, Architectural and Environmental Engineering (CAEE), within the College of Engineering. This position holds a central responsibility within the CAEE department, facilitating effective communication and operational excellence. Responsibilities include engaging with current and prospective students through various media, crafting compelling marketing materials, and maintaining an active social media presence. This role extends to event planning and management, covering a diverse range of activities from academic seminars to community-building initiatives. Additionally, the program manager oversees day-to-day operations, providing support to students, coordinating facility access, and managing office logistics. This multifaceted position offers an opportunity to contribute significantly to the department's success and cohesion.
Essential Functions
Events & Communication
Engage with current and prospective students via email, social media, phone, and in-person regarding departmental programs and admissions.
Plan and oversee department and faculty events, including meetings, conferences, seminars, workshops, and the weeklong CAEE Summer Institute, student graduation events, etc.
Conceptualize, develop, and manage community-building events for CAEE.
Manage and attend all student recruitment events (often during weekends), including open houses and admitted student days, to provide support and assistance to faculty and College.
Assist students when scheduling PhD candidacy exams, proposals, and defenses and serve as the primary communicator to the department regarding student seminars, exams, and events.
Serve as the departmental point-of-contact and responsible person with the College's Recruitment Committee regarding department and college recruitment activities.
Serve as the departmental point-of-contact and responsible person with the College's Marketing and Communications (Marcom) team regarding department activities, communications, public relations, and marketing for CAEE programs, faculty, students, and research.
Collaborate with college Marcom team to identify opportunities for departmental promotion and create publications across a variety of media (e.g., print, website, social, digital newsletters) and within university branding and communications protocols.
Program Outreach
Interact with all visitors to the office, especially current CAEE students to develop strategies to promote student retention, engagement, and success.
Assist the Department Head with coordination and interactions with the CAEE Industrial Advisory Board (IAB), including strategizing, planning, scheduling, minutes, etc.
Collaborate with department and College leaders and external stakeholders to enhance program materials and outreach.
Operations
Facilitate faculty and student access to department, College, and University facilities and services, coordinating tasks with external offices as needed.
Manage office tasks to support the department, including hiring and training student assistants, entering work orders, coordinating transportation, overseeing supplies, etc.
Fulfill other duties as assigned by the Department Head.
Required Qualifications
A bachelor's degree in a related area or the equivalent combination of education and work experience.
Please review the Equivalency Chart for additional information.
Candidates must have at least 3 to 5 years of communications or higher education experience and a working knowledge of academic departments.
Candidate's must have the following traits: Outgoing and responsive personality; strong organizational and analytical skills; attention to detail; ability to handle multiple tasks simultaneously; creative, persuas ve, and tactful within a collaborative, supportive, and team-oriented environment; strategic thinking; networking and people skills; high degree of initiative and problem-solving ability; and desire to work closely with university faculty, staff, and students and be an integral member of the CAEE department. H
High proficiency with Microsoft Office Suite and Teams and LinkedIn is required.
Preferred Qualifications
Experience with other social media and communication software is preferred.
Physical Requirements
Typically sitting at a desk/table.
Typically standing, walking.
Lifting demands 25lbs.
Location
Hybrid/Flexible Work Arrangement - Philadelphia, PA
Additional Information
This position is classified as exempt, grade K. Compensation for this grade ranges from a minimum of $54,630.00 to a maximum of $81,940.00 per year. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate's qualifications and experience, department budget, and an internal equity review.
We encourage you to explore Drexel's Professional Staff salary structure and Compensation Guidelines & Policies for more details on our compensation framework.
You can also find valuable information about our benefits in the Benefits Brochure.
Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.
A review of applicants will begin once a suitable candidate pool is identified.
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Advertised: May 23 2024 Eastern Daylight Time
Applications close: Jun 23 2024 Eastern Daylight Time
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