Job Details

ID #52658971
Estado Pennsylvania
Ciudad Philadelphia
Full-time
Salario USD TBD TBD
Fuente The Children's Hospital of Philadelphia
Showed 2024-10-07
Fecha 2024-10-08
Fecha tope 2024-12-06
Categoría Etcétera
Crear un currículum vítae
Aplica ya

Research Business Administrator I

Pennsylvania, Philadelphia, 19113 Philadelphia USA
Aplica ya

Reference #: 1012260

SHIFT:Day (United States of America)Seeking Breakthrough Makers

Children's Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care-and your career.

CHOP's Commitment to Diversity, Equity, and Inclusion

CHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining diverse talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children.

We strongly encourage all candidates of diverse backgrounds and lived experiences to apply.A Brief Overview

This entry level position works with a team of research administrators to provide support and management of a sponsored research portfolio for faculty/scientists in the Research Institute. This position provides an opportunity to manage fiscal and administrative aspects of federal and non-federal research grants including budget development for proposals, financial reconciliation, forecasting, closeouts, and preparation of analytical reports for PIs and other stakeholders. All tasks are performed in accordance with CHOP/ federal and non-federal sponsor guidelines and policy, including the Uniform Guidance, and generally accepted accounting principles (GAAP) where applicable. Working under close supervision, direction, and guidance of management within a fast-paced, collaborative, diverse, and service-oriented environment. Requires the ability to provide excellent customer service and work well within a team, practicing with a questioning attitude and pro-active in seeking guidance when needed.What you will do

Responsibilities are completed with guidance, direction, and supervision from a Manager:

Fiscal responsibility of Research Grants Management

Reviews and approves all financial transactions up to $50,000 charged to research grant accounts within assigned portfolio, ensuring compliance with cost principles as defined in the Uniform Guidance and the individual grant agreement. This includes purchase orders, check requests, travel expenses, equipment, laboratory supplies, animal care cost, and personnel payroll costing allocations.

Manages and monitors a diverse portfolio of grant accounts of varied mechanisms with an average criteria weight of 600 based grant complexity, sponsor award type, expenditure dollars of 15-20 Principal Investigators.

Regularly analyzes deficits and balances, alerts PIs and others as appropriate and resolves issues promptly.

Allocates faculty and staff salaries to research grant accounts with direction from the Principal Investigators

Effective & Timely Communication

Provides timely and accurate communication of financial data to principal investigators, sponsors, and other customers.

Prepares and provides PIs with organized financial summaries and reports utilizing a spreadsheet template that is easily understood by the lay reader, and reconciles with the Institutional Financial System

Meets with investigators to review and explain financial data at least monthly but not less than quarterly; provides ad hoc financial status updates whenever requested or required.

Closes out research grant accounts with the Research Specialized Accounting Unit and clinical trial studies with the Clinical Trial Financial Management team

Communicates appropriate financial information to all stakeholders (department chairs, division chiefs, senior leadership, PI's staff, practice plan/hospital division administr tors)

Coach stakeholders on the concept of effective financial management of grants and contracts

Disseminates information on financial changes in NIH and other sponsor forms, guidelines, requirements, rules, etc.,

Proactive Financial Advice and Planning

Demonstrates understanding of the overall assigned portfolio by preparing payroll costing allocations and projections based on a PI's total grant funding, their collaborations across CHOP, and the overall funding situation of an assigned portfolio

Prepares budgets for grant applications, supplemental funding, budget modifications and adjustments

Proactively identifies problems and works to resolve them in an efficient manner and reasonable timeframe

Excellent Customer Service

Ability to work as a part of a team and develop professional, collaborative relationships with all stakeholders

Provides team support for transactional tasks such as payroll costing allocations, and submitting purchase order requisitions etc.

Responds to customers within 24-48 hours and works to understand/meet their needs

Refers customers to appropriate knowledge experts when required

Triage or turn around requests with accurate information within an identified timeframe

Liaises with CHOP SMEs on the financial aspects of portfolio management and/or personnel issues.

Generate creative approaches to addressing problem and opportunities.

Adhere to Policies & Procedures, Costing Principles, and Uniform Guidance

Assists faculty with the interpretation of funder / sponsor policies, procedures, rules, and regulations, generally accepted accounting principles (GAAP) and fiscal components of the OMB Uniform Guidance.

Oversees the management/tracking of Time and Effort reporting.Education Qualifications

Bachelor's Degree Required

Bachelor's Degree accounting, finance, business administration, or related field Preferred Experience Qualifications

At least one (1) year related experience in research administration and portfolio management Required

related experience in research administration and portfolio management Preferred Skills and Abilities

Basic proficiency with spreadsheet software (Excel)

Basic knowledge with enterprise resource planning, financial and human capital management software (Workday)

Intermediate proficiency with web based tools

Basic knowledge of budgetary principles, practices and procedures

Basic knowledge of Uniform Guidance

Strong leadership potential

Strong organizational skills

Strong time management skills

Strong analytical and problem-solving skills

Strong verbal and written communications skills

Ability to collaborate with stakeholders at all levels

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must be fully vaccinated against COVID-19 and receive an annual influenza vaccine. Learn more.

Employees may request exemptions for valid religious and medical reasons. Start dates may be delayed until candidates are immunized or exemption requests are reviewed.

EEO / VEVRAA Federal Contractor | Tobacco StatementChildren's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

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