Job Details

ID #54286430
Estado Oregon
Ciudad Portland
Full-time
Salario USD TBD TBD
Fuente Oregon
Showed 2025-08-06
Fecha 2025-08-06
Fecha tope 2025-10-05
Categoría Admin/oficina
Crear un currículum vítae
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Office Manager

Oregon, Portland, 97201 Portland USA
Aplica ya

Office Manager Position

About Us

We are a small technology company based in Oak Grove (SE Portland) focused on innovative design and product development. As we continue to grow, we need dedicated administrative support to handle day-to-day operations so our engineering team can concentrate on what they do best - creating exceptional products. We're looking for someone who thrives in a dynamic, small-company environment and wants to play a key role in our continued success.

Position Overview

We are seeking a detail-oriented and organized Office Manager to join our team in a part-time capacity with the opportunity to grow into a full-time role as skills develop. This position combines administrative leadership with hands-on operational responsibilities including shipping/receiving, inventory management, and customer service.

Key Responsibilities

Administrative Management

Oversee daily office operations and maintain organized filing systems

Manage correspondence, phone calls, and email communications

Schedule appointments and coordinate meetings

Maintain office supplies and equipment

Handle general administrative tasks and special projects as assigned

Shipping & Receiving

Process incoming and outgoing shipments

Coordinate with carriers and vendors for deliveries

Maintain accurate shipping records and tracking information

Inspect received goods for quality and accuracy

Manage packaging and shipping supplies inventory

Stock Control & Inventory Management

Monitor inventory levels and maintain accurate stock records

Conduct regular inventory counts and audits

Coordinate with suppliers for reordering and restocking

Implement and maintain inventory control systems

Track product movement and identify discrepancies

Quote Preparation & Customer Service

Prepare price quotes and estimates for customers

Maintain customer database and pricing information

Follow up on outstanding quotes and proposals

Provide exceptional customer service via phone and email

Process orders and coordinate fulfillment

Required Qualifications

High school diploma or equivalent required; associate degree preferred

2+ years of administrative or office management experience

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Strong organizational and time management skills

Excellent written and verbal communication abilities

Attention to detail and accuracy in data entry

Ability to multitask and prioritize effectively

Preferred Qualifications

Experience with inventory management systems (Fishbowl preferred)

Knowledge of shipping procedures and carrier systems

Previous experience with QuickBooks and Fishbowl software

Knowledge of sales tax regulations and filing procedures

Previous experience in customer service or sales support

Basic understanding of business operations and procedures

Skills for Development

This role offers growth opportunities in:

Inventory optimization and supply chain management

Customer relationship management

Process improvement and system implementation

Team leadership and training

Position Details

Schedule: Part-time (20-25 hours per week initially) with flexible hours

Work Arrangement: Primarily on-site with possibility of small amount of remote work for certain tasks

Growth Path: Transition to full-time (40 hours per week) based on performance and skill development

Work Environment: Professional office setting with occasional warehouse/shipping area duties

Reports To: Business Owner

What We Offer

Competitive hourly wage commensurate with experience

Flexible scheduling during part-time phase

Comprehensive training and professional development opportunities

Clear path to full-time employment with full benefits package including:

o Medical insurance

o 401(k) with company match

o Paid vacation time

Supportive team environment with growth potential

Application Requirements

Please submit your resume and a brief cover letter explaining your interest in this position and relevant experience. Include any certifications or specialized training related to the role responsibilities.

We are an equal opportunity employer committed to creating an inclusive environment for all employees.

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