Position Summary:
Plan, direct, and coordinate office administrator duties.
Part time at 20-25 hours, work days flexible.
This is strictly an IN OFFICE position. This is NOT a REMOTE position.
Essential Duties and Responsibilities include, but are not limited to:
Oversee office operations
Identify staff vacancies and recruit, interview, and select applicants
Provide current and prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion, and employee benefits.
Plan and conduct new employee orientation to foster positive attitude toward organizational objectives.
Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
Minimum Qualifications
Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Basic Skills
Active Learning- Understanding the implications of new information for both current and future problem- solving and decision making.
Active Listening- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Critical Thinking- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Learning Strategies- Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
Mathematics- Using mathematics to solve problems.
Monitoring- Monitoring and assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Reading Comprehension- Understanding written sentences and paragraphs in work-related documents.
Speaking- Talking to others to convey information effectively.
Writing- Communicating effectively in writing as appropriate for the needs of the audience.
Social Skills
Coordination - Adjusting actions in relation to others’ actions.
Instructing- Teaching others how to do something.
Negotiation- Bringing others together and trying to reconcile differences.
Persuasion- Persuading others to change their minds or behavior.
Service Orientation- Actively looking for ways to help people.
Social Perceptiveness- Being aware of others’ reactions and understanding why they react as they do.
Complex Problem Solving Skills
Complex Problem Solving- Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Systems Skills
Judgment and Decision Making- Considering the relative costs and benefits of potential actions to choose the most appropriate one.
Systems Analysis- Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.
Systems Evaluation- Identifying measure or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.
Resource Management Skills
Management of Financial Resources- Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.
Management of Personnel Resources- Motivating, developing, and directing people as they work, identifying the best people for the job.
Time Management- Managing one’s own time and the time of others.
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
Communication - Use active listening skills to communicate effectively with employees, and managers to find reasonable solutions.
Responsibility for Others - Oversee the day to day and big picture responsibilities and requirements for the company.
Conflictual Contact - Navigate difficult situations in a responsible and professional manner.
Work Setting - May be susceptible to change: varying work environments. Overall a general office environment setting.
Environmental Conditions - May be required to be susceptible to extreme weather conditions.
Body Positioning - Range of body positions: prolonged sitting or standing.
Work Attire - Business casual, as well as proper personal hygiene.
Pace and Scheduling - Required to make judgment decisions in a timely manner. Oversee overall company functions, and make adjustments based on performance.
Disclaimer:
This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will employment relationship.
The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.