We are a local Property Management and swimming pool service & repair company. We are seeking a proactive Administrative Assistant to support a small office with daily operations and provide great customer service, both externally and internally.
Responsibilities:
Manage office communications, including answering phone calls and responding to emails with professionalism and courtesy.
Maintain and organize electronic and paper filing systems.
Perform accurate spreadsheet updates of Property Management call logs, supply/equipment order tracking, and daily employee billable time.
Maintain and organize shared email inboxes.
Communicate with and respond to HOA board members' requests.
Complete monthly property management compliance walk-throughs and draft resident compliance letters.
Run errands as needed (mileage reimbursed) - Driver's License and reliable personal vehicle is required
Assist with scheduling maintenance repairs
Other duties as assigned
Skills:
Experience in an office environment or as an administrative assistant is preferred.
Computer proficiency, including Microsoft Office and spreadsheet management.
Customer service skills, including excellent phone etiquette, with the ability to communicate calmly and professionally.
Ability to work independently and be self-directed.
Proactive and motivated to complete daily tasks and go above and beyond.
Open to implementing and suggesting process improvements.
Punctual and reliable.
Critical thinking skill with the ability to be resourceful.
If you enjoy working in a small, flexible, and laid-back office environment where you can utilize your office skills, please consider applying for this Administrative Assistant position.
Part-time Monday - Friday, flexible schedule