WHO WE ARE
Since 1993, The Pathfinder Network (TPN) has been providing justice-system impacted individuals and their families the tools and support they need to be safe and thrive in our communities. We serve individuals experiencing incarceration, those reentering the community, those on forms of community supervision, their families, and their children, within 9 of Oregon’s 11 corrections facilities and in the community in Multnomah, Jackson, Marion, and Clackamas Counties. We develop and deliver a comprehensive scope of evidence-based, trauma-, gender- and culturally-responsive cognitive behavioral-based programs, including our proprietary, evidence-based curriculum Parenting Inside Out, which is the highest-rated parenting skills curriculum for parents involved with the criminal justice system. Our community programs feature holistic wraparound individual and group support and services. We serve an average of 3,000 people a year agency-wide.
We show up for our employees by providing support and resources in six key areas that make up our total package, and we always strive to expand on what we offer: compensation, development, wellness, benefits, recognition and service. This includes:
Generous paid time off (12 accrued vacation days + 12 accrued sick days during your first year of employment, mental wellness hours)
14 paid days of significance each year + extended holiday days of significance with a week off at the end of the year
Paid 30-minute lunch breaks
Employer-paid employee-only medical, vision and dental coverage starting first day of employment
Flexible Spending Account, Dependent Care Assistance Program, and employer-funded Lifestyle Spending Account
401k retirement plan with 3% employer match, fully vested immediately
Employer-paid short-term disability and accidental death and dismemberment
Employment with TPN may mean you are eligible for Public Service Student Loan forgiveness
Employee recognition program, staff appreciation awards and swag store
Bilingual pay differential for eligible positions
Shared Leadership model and opportunities to contribute to agency success and growth
Development opportunities and trainings
We are intentional about building a healthy and thriving organizational culture and envision a community of staff, partners, volunteers, and donors who are deeply committed to equitable, just and anti-racist practices in every facet of our organization. We engage in continual learning and seek ways to operationalize equitable and inclusive practices. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions.
At TPN, we envision communities that welcome all people, provide second chances, and create pathways to change. We believe all people have the capacity to change. We honor the dignity and worth of every individual, engage our clients and employees with compassion, and bring excellence to all we do. To learn more, go to https://www.thepathfindernetwork.org/about/.
HIRING PRACTICES
We admit that there is no such thing as the perfect candidate. Don’t be discouraged if you don’t meet each and every position requirement – instead, use your application to let us know what excites you about the role and what transferable skills or other qualities you would like to bring to TPN!
If reasonable accommodation or an alternative form of this application are needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact our Director of People and Culture at [email protected] or 503.892.5396.
TPN hires a workforce representative of the communities we serve, understanding that a diverse workforce strengthens our organization. We value diversity and support a positive and welcoming environment where all employees can thrive.
In practice, this means we do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, status as a parent, marital status or political affiliation. We also take seriously the idea that our work benefits from a genuine commitment to diversity, by considering applications from individuals representing all kinds of backgrounds.
TPN is offering a $250 referral bonus for community members who refer a new employee to one of our open positions!
WHAT YOU WILL BE COUNTED ON TO DO
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background.
As the Accounting Specialist, you will work closely with the Finance Team, to maintain organizational internal controls, accounting policies, and procedures, and organizational mission, vision, and values.
You will provide data entry support to ensure accurate reporting on the financial status of the agency. The Accounting Supervisor will develop, oversee, and review the work performed in this position. This position is primarily responsible for the entry of accounts payable (AP), cash receipts, and other accounting/data entry transactions.
Responsibilities
Perform full-cycle AP processing.
Schedule and prepare check runs with authorized signers.
Apply postage and deliver checks to the post office.
File documents for efficient retrieval.
Prepare monthly credit card reconciliation reports and distribute them to cardholders.
Review cardholder activities for declined transactions and notify team for follow-up.
Communicate with staff to ensure complete and accurate documentation to back up transactions.
Prepare ACH payments for approvals and enter invoices into Financial Edge.
Process monthly employee reimbursements.
Resolve invoice or payment discrepancies and documentation.
Ensure credit is received for outstanding memos. Request stop-payments to be processed.
Prepare and maintain AP files by fiscal year and organize files for long-term storage.
File vendor contracts, maintain vendor contracts database in Asana, request W-9 forms and verify
business registration.
Support in the annual 1099/1096 filing.
Support as back-up in processing cash receipts and other accounting/data entry transactions into
the general ledger.
Support as back-up in preparing ACH and bank deposits. Support as back-up in delivering deposits
to the bank on a weekly basis.
Prepare in-kind donation and follow-up on supporting documentation with program operations staff
Prepare semi-monthly payroll journal entries, 401k remittance and payroll fees.
Enter benefits invoices.
Prepare in-kind contribution reconciliation monthly.
Enter one-time checks into the bank register.
Support in the annual audit.
Provide phone coverage for the finance department and relay messages to the team.
Comply with policies and guidelines, as well as state and federal rules.
Build relationships with departments outside of the Finance Team.
Performs essential functions upholding TPN in positive light and Institutional values.
Perform other duties as assigned.
Participation in Shared Leadership (=5% of your time)
Be a champion in the shaping and sustaining of a diverse, equitable, inclusive and just workplace, with a focus towards creating racial equity.
Participate on cross-departmental teams or committees regarding organizational policies, processes and work environment
Participate in Temporary Teams, Equity Team, Employee Resource Groups, and other teams
Contribute individualized skills, knowledge, experience and expertise to help the agency reach its mission
WHO YOU WILL BE COUNTED ON TO BE
Required Cultural Values: Staff are expected to embody certain cultural values to support TPN’s mission: communicate effectively, value one another, show respect, demonstrate accountability, display a high level of self-awareness, participate in shared leadership and continuous growth and learning, live values of diversity, equity, inclusion, justice, and belonging and engage in personal work to further DEIJB values and impact.
Commitment to Racial Justice. Staff are expected to interact effectively across racially diverse teams, partners, and experiences, apply a racial equity lens in their work and commit to the ongoing work required to move TPN toward a more diverse, equitable, and inclusive and just organization.
Requirements
Experience and skills we are interested in:
1 year of experience in finance, accounting, and/or bookkeeping
Understanding of generally accepted accounting principles (GAAP)
Core computer skills in word processing, database management and spreadsheets
Capacity to correspond and work respectfully with diverse teams
Excellent written and verbal communication skills, and ability to present and work with diverse audiences, specifically racial, ethnic, gender expression, socioeconomic, education, spiritual and other cultural backgrounds.
Working knowledge of various accounting systems including Financial Edge, preferred
Working knowledge of payroll systems, such as Paylocity, preferred
Experience in non-profit accounting, preferred
Must possess a valid driver’s license and have access to a motor vehicle during work hours that is covered by adequate car insurance
Must pass a criminal history background back, employment verification, motor vehicle records check, and drug screen, that does not test for marijuana
Referral bonuses are payable after 60 days of employment to new employees in good standing who hold the required certifications. New candidates should specify in the job application who they were referred by, and the community member will also complete this form.
OTHER INFORMATION
Working Conditions/Travel Requirements
The Pathfinder Network follows public health guidance for any public health emergencies and will remain in compliance with any vaccination or isolation requirements from partner agencies.
This job operates within an office and community service delivery setting. This is largely a sedentary role and this role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel; and reach with hands and arms.
Travel may be required between TPN work locations across the State of Oregon, which may require an overnight stay.
This is a full-time, non-exempt position, working 40 hours each week. This role requires flexibility in work schedule. Typical days of work are Monday through Friday; however, evening and weekend work is required, as needed. This position may work up to two days per week remote.
Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Compensation and Benefits: This is a non-exempt, full-time position. The hiring range for this position is $23.33 - $24.03 per hour, DOE. Salary offers are determined in conjunction with an internal pay equity assessment.
For more information on our total compensation and benefits, visit The Pathfinder Network Work With Us
To apply: https://recruiting.paylocity.com/recruiting/jobs/Details/2279517/The-Pathfinder-Network/Accounting-Specialist