Hillsdale Community Church United Church of Christ
6948 SW Capitol Hwy., Portland, OR 97219 503-246-5474 www.hillsdaleucc.org
We are an Open and Affirming congregation of the United Church of Christ. This church welcomes everyone without regard to race, gender, age, sexual orientation, ethnicity, economic class, marital status or physical/mental abilities and encourages all to share in the life and leadership of this congregation. We are located in the historical home of the Multnomah and Clackamas tribes of Chinookan people.
Office Employee Job Description Position Summary
This position focuses on facility responsibilities and general communications in a Christian environment. Duties support the congregation and staff. Employee uses good time management and reinforces boundaries of the position. Manager adjusts hours to work 25 hours a week. Manager is assisted by the Pastor, Consistory President, Treasurer and the Building Manager.
Duties
gradual increase in amount of duties depending on orientation
Work in the office 10am to 3pm Tuesday through Friday
Coordinate activities of the church office
Design, edit and produce weekly publications (electronic and paper copies) of the bulletin (bulletin, slides, script).
Produce weekly publication of the newsletter.
Publish sermons on YouTube every week, then share to church website and social media.
Warmly welcome and interact with staff, church members and the public in person and over the phone.
Review incoming mail, voice mail and email and route as appropriate.
Secure the building by checking the entire church and then setting the alarm.
Submit reimbursement requests, invoices and bills to the church treasurer for approval.
Receive and forward approved reimbursement requests, invoices and bills to the church bookkeeper.
Maintain a neat and accessible filing system for bills, invoices, church documents etc.
Update the church website with timely information.
Publish activities with various social media platforms (e.g. FaceBook, NextDoor).
Work regularly and cooperatively with the pastor to prioritize and schedule tasks and special projects such as funerals and weddings.
Maintain building entry logs, office visitors and Sunday visitor information.
Maintain church mailing lists and records (e.g. membership records, etc.).
Keep church directory current. Coordinate with CDM database managers.
Ensure that church office equipment is maintained.
Maintain adequate inventory of office supplies.
Assist with the annual giving campaign and Congregational meetings.
Coordinate mailings of notices for Congregational meetings and giving campaign.