Description:Responsible for processing all invoices received for payments and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. This role involves compiling and maintaining accounts payable records while providing clerical and administrative support as needed. Duties may range from general office support to light manual work, with potential for assignment of higher-level duties as part of career development.MUST ALSO BE OPEN TO OCCASIONAL DATA ENTRY TASKS Perform day-to-day processing of accounts payable transactions. Generate and track purchase orders. Receive and verify invoices and requisitions for goods and services, ensuring compliance with policies and procedures. Match purchase orders to vendor invoices, review invoices and check requests for accuracy, and process codes for authorization. Ensure proper GL coding of invoices. Accurately enter invoices into the accounting system for payment. Prepare payment summary reports for review and approval. Facilitate the review and signature process for checks, ensuring adherence to company policies. Timely distribution of approved checks to vendors. Enter AP information into the banking system (CashPro) to ensure seamless payment. Reconciliation of vendor accounts and discrepancies. Prepare analysis of accounts as deemed necessary. Set up and maintain vendor files, including obtaining W-9 forms and new vendor paperwork prior to payment. Ensure compliance with IRS guidelines for year-end 1099 forms by obtaining all necessary documentation. Communicate with vendors and respond to inquiries as necessary. Coordinate expense report processing for all employees. Provide support to Accounts Receivable Specialist as needed. Participate in special projects as required.Additional Skills & Qualifications:
Associates or Bachelors Degree - Accounting/finance degree preferred
Accounts Receivable experience
Customer Services/ Administrative experience
Experience with journal entries, general ledger and assisting with month-end close processes
Sage ERP System Experience
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.