Start-up company seeking an Administrative Assistant for immediate hire.
This will likely be a full-time position but you may start part-time to get acclimated with the business.
Responsibilities:
Maintain and update computer records and physical file folders
Data entry into QuickBooks
General office duties, photocopying, scanning, filing
Maintain business calendars, schedule appointments meetings, and training
Conduct background research and present findings
Manage correspondence, create memos and make presentations
Collaborate with internal departments and team members to accomplish administrative tasks
Preparation of business documents, briefing papers, and reports
Assist with event planning, arrange catering, prepare meeting materials and attending meetings to take minutes
Coordinate external communications and manage CRM
Maintain project-specific records to track deadlines
Coordinate internal communications by and between departments and work groups
Other duties as necessary to support business operations
Skills:
- Excellent time management and organizational skills
- Strong communication and interpersonal skills
- Attention to detail and ability to prioritize tasks effectively
- Proficiency in Microsoft Office, QuickBooks, Google Docs and other relevant software
- Ability to maintain confidentiality and discretion
- Ability to communicate in or willingness to learn basic construction jargon