Battelle delivers when others can’t. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clients—whether they are a multi-national corporation, a small start-up or a government agency.We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.Job SummaryWe are currently seeking a Subcontracts Manager. This position is located in Cleveland, OH.This position is being recruited to support the efforts of Chugach Battelle Applied Science joint venture and is contingent upon contract funding.The Subcontract Manager organizes, directs and coordinates planning and production of task order support activities. This position collaborates with management teams to manage effective sub-contract support activities and maintain primary client interface at the task order level.Responsibilities
Understands and enforces corporate procurement policies and procedures.
Provide guidance on procurement related matters to project personnel, the Proposal Development group and other buyers assigned to the project.
Communicate status of current activities to appropriate personnel, including procedural questions, problems encountered, estimated time for completion, etc. Prepares reports for management.
Monitor/evaluate subcontract/supplier performance and compliance with the agreement provisions.
Review invoices and certified payrolls. Resolve discrepancies.
Review subcontractor insurance certificates for compliance with subcontract terms.
Develops and maintains Approved Supplier/Subcontractor Lists.
Determines type of agreement and method of award.
Prepares and issues request for bids or offers.
Reviews purchase requisitions for accuracy and completeness.
Ensures appropriate FAR/DFAR clauses are included.
Participates in the development of specifications and standards.
Negotiates with suppliers/subcontractors.
Evaluates proposed prices and terms from suppliers/subcontractors.
Conducts price/cost analysis.
Coordinates a technical analysis when required.
Coordinates legal review when required.
Prepares Source Selection documentation.
Prepares purchase orders, subcontracts and other acquisition documents.
Prepares documents to support the award.
Administers subcontracts/purchase orders through close out.
Negotiates change orders.
Prepares modification packages.
Negotiates and prepares terminations.
Maintains subcontract and purchase order files.
Other duties as assigned.
Accountable For:
Effectively coordinating several projects simultaneously.
Communicating effectively orally and in writing.
Completing all mandated training requirements per government and management directives.
Timely and cost-effective performance of duties.
Dealing with a variety of people in a professional, courteous manner in diversified situations.
Adherence to established company operating policies, procedures and accepted industrial practices.
Compliance with company Standard Operating Procedures and Personnel policies and procedures.
Embraces and contributes to the parent company’s safety culture.
Having the ability to work well under pressure.
Key Qualifications
Bachelor of Science or technical, vocational or trade school graduate OR High School Diploma plus ten (10) years of equivalent work experience can be substituted for a degree.
Four-year college degree in a business/legal discipline plus three (3) years of specialized government purchasing experience. (The four-year college degree may be substituted with a High School Diploma or equivalent; plus, six (6) years of specialized government purchasing experience.
Working knowledge of FAR/DFARS contracting policies and procedures.
Proficiency and experience with federal government procurement specifications and standards.
Prior working knowledge of construction and/or service agreements
Ability to acquire and maintain government identification/common access card.
Ability to deal with a variety of people in a professional, courteous manner in diversified situations.
Valid state Driver’s License with acceptable driving record pertinent to the position.
Ability to successfully pass any background checks and/or drug testing required on the contract.
Ability to obtain access to U.S. Government Installations through the Defense Biometric Identification System (DBIDS).
Eligibility and willingness to obtain and maintain a Security Clearance.
Must be a US Citizen.
Preferred Qualifications
Advanced degree in a business/legal discipline plus ten (10) years of specialized government purchasing experience.
Experience procuring EEE parts and one-of-a-kind components and systems
Working Conditions
Work is performed indoors.
Subject to hazards that may cause personal bodily harm, diseases, cuts, bruises, burns, dust odors, and elevated noise levels.
Tasks may be performed in uneven, inclined, hard, and soft-carpeted surfaces/floors, cement structures and surfaces.
Physical Requirements
Ability to use tools, equipment, chemicals, etc. to perform essential functions of the job.
Ability to use standard office equipment /tools required for the position (computer, phone, copy machine, hand-held radio, etc.).
While performing duties of this job, the employee is occasionally required to stand and/or walk for long periods at a time, sit, use of hands and fingers, handle, or feel objects, tools or controls, reach with hands and arms, climb stairs, climb ladders, balance, stoop, kneel, crouch or crawl, talk or hear, or smell.
The employee may occasionally lift and/or move up to 50 pounds and follow safe lifting procedures.
Specific vision abilities required by the job include close vision.
May be required to enter confined spaces.
Benefits: Live an Extraordinary LifeWe care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.
Balance life through a compressed work schedule : Most of our team follows a flexible, compressed work schedule that allows for every other Friday off—giving you a dedicated day to accomplish things in your personal life without using vacation time.
Take time to recharge : You get paid time off to support work-life balance and keep motivated.
Prioritize wellness : Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.
Better together : Coverage for partners, gender-affirming care and health support, and family formation support.
Build your financial future : Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.
Advance your education : Tuition assistance is available to pursue higher education.
Flexible work arrangements : You have options for where you work and when you work.
A Work Environment Where You SucceedFor brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity’s most pressing challenges and creating a safer, healthier and more secure world.You will have the opportunity to thrive in a culture that inspires you to:
Apply your talent to challenging and meaningful projects
Receive select funding to pursue ideas in scientific and technological discovery
Collaborate with world-class experts in an inclusive environment
Nurture and develop the next generation of scientific leaders
Give back to and improve our communities
Vaccinations & Safety ProtocolsBattelle may require employees, based on job duties, work location, and/or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws).Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle.The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.For more information about our other openings, please visit www.battelle.org/careers