Who Is UV Hospitality?
We are a collection of bars/restaurants created and owned by Michelle Vanderwalker and Sean Umstead. While each business is a separate entity, we are committed across all concepts to great design, care and building of community, excellent food, and taking care of our staff with living wages and opportunities for growth.
Queeny's strives to be a chosen family, a safe place, to foster community and curiosity, inspire creativity and connection, all while exceeding expectations for food and service. We aim to be a true third place where all members of the community can gather regardless of age or profession. We are committed to supporting our staff with a living wage and safe and responsive work environment with opportunities for advancement.
Kingfisher aims to be the best cocktail bar reflection of Durham, through excellent technique, creativity, and care and interest in local flavors and people. We focus on building authentic relationships with local growers, producers, and creatives, and foster sustainable community connection through our cocktails. We are a creative, stimulating, supportive workspace for bartenders to learn and grow while earning a living wage. Our goals are to be the happiest, cleanest, most creative, and the most engaged cocktail bar, every day.
QueenBurger’s mission is to make delicious smash burgers and sides with responsibly sourced ingredients, and serve in a joyful, fast-paced environment at an affordable price point. We aim to provide a safe and fun work space with a living wage and room for growth and advancement for all staff.
What's the Job?
The Executive Assistant provides administrative and operational support to the owners, operations director, and restaurant and bar managers. The individual will coordinate a broad variety of administrative tasks to include all aspects of meeting & event logistics with a strong emphasis on hospitality. This person will report to Ownership.
Primary Duties and Responsibilities:
Administrative Support: Assist with executives' schedules, appointments, and arrangements. Assist in preparing and editing correspondence, communications, presentations, and other documents. File, organize, and retrieve documents and reference materials. Provide general administrative and clerical support. Occasional errands for all properties. Organize and keep updated a binder for each business with a directory of vendors, maintenance contacts, partners, etc.
Event Coordination: Organize and coordinate internal and external events, including scheduling, sending reminders, and organizing vendors when necessary. Provide support during the event if necessary.
Onboarding/Staff: Coordinate new hire orientation and onboarding paperwork and app access, share basic info with the rest of the team at the relevant location, maintain staff directory, birthdays, etc.
Communication: Interact with team members and various departments to ensure smooth and efficient flow of information. Handle incoming emails, calls, and other communications in a professional and efficient manner.
Special Projects: As needed, the EA will assist with special projects.
The Ideal Candidate:
Embraces company mission and values
A detail-oriented self-starter with prior relevant experience in a professional environment
Exhibits sound judgment with the ability to prioritize and make decisions.
Handles confidential personal, financial, legal, personnel and company information while exercising professionalism and discretion.
Energetic and eager to tackle new projects and ideas.
A team player who develops and maintains positive & productive working relationships with all levels of management, the team, and clients/vendors.
Resourceful, flexible, can-do attitude & thrives in a fast-paced environment.
Available occasionally as necessary (scheduled, not on-call) before and after normal working hours and occasionally on the weekend.
Education, Skillset and Background:
Project Management experience required
High school diploma required; college degree or administrative certification preferred.
Ideally has experience as an Executive Assistant or in other secretarial positions.
Full comprehension of office management systems and procedures.
Knowledge of MS Office, Google, Slack, and some QuickBooks.
Exemplary planning and time management skills.
Ability to multitask and prioritize daily workload.
Strong verbal and written communications skills.