At The Accounting Firm, secretaries help keep our business operations running efficiently, and we currently need a Bilingual Receptionist - Secretary to take on this challenging role. We’re seeking an exceptionally detail-oriented and personable secretary to work full-time in our fast-paced office. The ideal candidate will bring resourcefulness, organization, and superb communication skills to the role. This person should have experience working in an office, supporting coworkers and clients in various administrative tasks. With a knack for keeping cool under pressure and juggling complex schedules and projects, the secretary will be relied on to help grow our business.
Responsibilities
Open the office daily, greet visitors, answer and redirect phone calls, and manage email, regular mail, shipments, photocopying, and fax correspondence
Prepare letters, reports, memoranda, tables, financial data, meeting minutes, forms, and similar material based on dictation, rough draft, and plain or corrected copy; review materials for accuracy and formatting; initiate clients files progress reports
Assist staff members with coordination of schedules, appointments, daily operational tasks, and travel arrangements
Establish and maintain record-keeping system for files, contacts,as well as social media
Oversee office equipment and supplies, and initiate requisitions to replenish inventory
Assist clients with onboarding for accountancy
Requirements
Proven success in a secretarial role as well as client calls initiation
Exceptional written and verbal communication skills
Ability to multitask and manage time wisely
High school diploma or equivalent