We are seeking an Assistant Onsite Staffing Coordinator from the last week in January through the final week of April. The position requires months of training, so a definite commitment until the end of April would be required. The Assistant Onsite Staffing Coordinator is responsible for assisting our on-site project manager in providing customer service for our client at their location. As an Assistant Onsite Staffing Coordinator, the individual will work closely with the client’s administrative team, as well as oversee assistants who work directly for Integra, and manage the needs of the temporary associates. The Assistant Onsite Staffing Coordinator will be supported by the current Onsite Staffing Coordinator to ensure a successful transition.
Account Maintenance
Assist with onboarding 500+ temporary associates January and April
Assist with ensuring that current temporary associates are up-to-date with their clearances to work for the client
Schedule and perform background checks on current temporary associates as well as candidates
Schedule and perform training sessions for current temporary associates as well as candidates
Assist with completion of onboarding paperwork for the client and Integra
Handle temporary associate’s frequent questions
Staffing Responsibilities
Assist with staffing daily based on the number of temporary associates requested by the client, can vary between five employees and 300+
Check-in temporary associates at the beginning of their shifts
Respond to temporary associate’s questions and issues
Schedule
January through March is focused on recruiting as many temporary associates as possible for the April Peak
April Peak is the busiest time of the year, running three different shifts, seven days a week, and staffing 300+ temporary associates per day at the highest point
A large percentage of the hours are during normal business hours between 7 AM-4:30 PM
-The last three weeks of April, the hours will be approximately 10 AM-7 PM during the week and hours will vary on the weekend
Must have flexibility
-Available a few times a month in until 8 PM for recruitment purposes
-Available one, possibly two Saturdays a month in January, February, and March for recruiting purposes
-During the Peaks the Assistant Onsite Staffing Coordinator may need to go in to cover check-ins for third shift
- During the month of April there is a rotating schedule to cover the needs of the client to cover check-ins at 8 AM, 4 PM, 6 PM, 10 PM, and midnight including weekends
Qualifications
Staffing/recruiting background a positive
Results oriented
Highly organized and detail oriented
Ability to multi-task in a fast-paced environment
Flexible schedule as needed
Ability to delegate tasks
Strong written and communication skills
Team player
Ability to handle stressful situations with tact and composure with both the client and temporary associates
Computer proficiency including, but not limited to Microsoft Word, Microsoft Excel, and Google Drive
Ability to text message with proficiency
Ability to quickly learn internal software
Must be able to pass a criminal and credit background check