Location: Midwood, Brooklyn
Compensation: $25 per hour (Based on experience and skill level)
Employment Type: Full-Time
Are you the most organized person you know?
Do you love creating smart, efficient systems where there used to be chaos?
If you have a business-oriented mind and a deep knowledge of Excel, we want to talk to you.
We are a premier catering operation with production facilities, and we are looking for an Administrative & Operations Coordinator to become the organizational backbone of our company. This is not a typical administrative role. We need a proactive problem-solver who can help us systematize our processes to support our growth.
Your Mission:
Your primary goal will be to provide a broad variety of administrative support while constantly looking for ways to improve our operations. You will be responsible for creating and implementing the digital tools and workflows that make our entire team more efficient.
Key Responsibilities:
System Development: Analyze our current processes and design/build new systems using Google Workspace (Sheets, Forms, Docs) and Excel to organize and streamline key areas like:
Client Event Tracking & BEOs (Banquet Event Orders)
Menu Databases
Supply & Ingredient Ordering
Staff Scheduling
Data & Excel Management: Serve as our in-house expert for spreadsheets. You will be responsible for data entry, creating reports, managing complex documents, and using formulas, pivot tables, and other advanced functions to provide business insights.
General Administrative Support: Handle a variety of administrative tasks, including answering phones, managing email correspondence, filing, and supporting our sales and logistics teams.
Cross-Departmental Support: Act as a central point of contact, ensuring information flows smoothly between the kitchen, sales, and operations departments.
What We're Looking For:
Deep, Demonstrable Knowledge of Excel is Non-Negotiable. You should be comfortable with advanced formulas (VLOOKUP, INDEX/MATCH), pivot tables, data validation, and building dashboards from scratch.
A Systems-Oriented Mindset: You are a natural problem-solver who enjoys building templates, automating tasks, and finding better ways to do things. Experience with Google Workspace (Sheets, Docs, Forms) is a huge plus.
Extremely Detail-Oriented and Organized: You take pride in accuracy and have a gift for keeping complex information in order.
A Proactive Self-Starter: You don't wait to be told what to do. You see a need and you take the initiative to address it.
Excellent written and verbal communication skills.
Must be legally authorized to work in the US.
This is a critical role with a major opportunity to make a tangible impact on our operation.
To Apply:
Please send your resume and a brief cover letter to:
In your cover letter, please briefly describe a project or task where you used your Excel or system-building skills to solve a problem or improve a process.
Please use the subject line: "Admin & Ops Coordinator Application"