HLV Ventures, a premier firm in the financial services industry, is in search of a detail-oriented and efficient Office Manager to join our team in Hauppauge, NY. This role is crucial for ensuring the smooth and efficient operation of our office, supporting our team, and contributing significantly to the growth and success of our business. We offer a competitive salary range, great potential, and a collaborative work environment.
Job Responsibilities
- Maintain calendars, schedule meetings, and conference calls.
- Organize client and internal meetings.
- Order and manage inventory of office supplies, including copy paper, pens/pencils, envelopes, and desktop accessories.
- Manage company expense reports.
- Answer, screen, and manage incoming phone calls.
- Communicate effectively with the President/CEO daily to discuss any issues.
- Prepare documents for new clients/incoming assets and update and maintain company policy and procedure manuals.
- Answer and direct phone calls, take messages, and provide information to callers.
- Manage incoming and outgoing mail, packages, and deliveries.
- Provide administrative support to various departments as needed.
- Handle sensitive information with confidentiality.
- Send out emails/packages and update the back office as required.
- Assist the CEO with a wide range of tasks to support their day-to-day activities.
- Perform general clerical duties to support the efficient operation of the office.- Maintain calendars, schedule meetings, and conference calls.
- Organize client and internal meetings.
- Order and manage inventory of office supplies, including copy paper, pens/pencils, envelopes, and desktop accessories.
- Manage company expense reports.
- Answer, screen, and manage incoming phone calls.
- Communicate effectively with the President/CEO daily to discuss any issues.
- Prepare documents for new clients/incoming assets and update and maintain company policy and procedure manuals.
- Answer and direct phone calls, take messages, and provide information to callers.
- Manage incoming and outgoing mail, packages, and deliveries.
- Provide administrative support to various departments as needed.
- Handle sensitive information with confidentiality.
- Send out emails/packages and update the back office as required.
- Assist the CEO with a wide range of tasks to support their day-to-day activities.
- Perform general clerical duties to support the efficient operation of the office.