Administrative Assistant

Description We are seeking an Administrative Assistant for a contract position within our Engineering department, based in Maspeth, New York. In this role, your primary responsibilities will be to manage communication with contractors in the field, maintain organization of data, and handle various clerical tasks. Responsibilities: Monitor and update the scope of assignment for contractors in the field using video communications Maintain organization of data and files Carry out data entry tasks accurately and efficiently Respond to inbound and outbound calls, providing excellent customer service Manage email correspondence and schedule appointments as required Utilize Microsoft Office Suite applications (Excel, Outlook, PowerPoint, Word) to perform tasks effectively Be tech-savvy and able to quickly adapt to new technology systems and workflows Perform other administrative tasks as assigned. Requirements Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint Experience with data entry and maintaining databases Ability to manage and schedule appointments effectively Excellent customer service skills and experience in a customer-facing role Familiarity with answering inbound and outbound calls in a professional manner Experience in handling email correspondence in a business setting Strong organizational skills and attention to detail Ability to multitask and prioritize workload in a fast-paced environment Strong written and verbal communication skills Previous experience in an administrative role is preferred, particularly within the engineering industry High school diploma or equivalent required; further education or certifications in related fields are advantageous. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .