Office Assistant 2 (NY Helps)

Agency Thruway Authority Title Office Assistant 2 (NY Helps) Occupational Category Clerical, Secretarial, Office Aide Salary Grade 09 Bargaining Unit None listed Salary Range From $37456 to $53454 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 5% Workweek Mon-Fri Hours Per Week 37.50 Workday From 7:30 AM To 3:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address 200 Southern Blvd. City Albany State NY Zip Code 12209 Minimum Qualifications CURRENT STATE EMPLOYEES: Current New York State employee with one year or more of qualifying permanent service allocated to a Grade 7 or above and eligible for transfer under Section 70.1 of the NYS Civil Service Law. GENERAL PUBLIC CANDIDATES: One year of clerical experience. This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Duties Description Duties will include but not be limited to the following:1. Review all Equipment fuel delivery tickets for proper locations and pricing based on State Contract prices. Creates requisitions, enters receipts, works with Accounts Payable to ensure timely payment to fuel vendors.2. Create requisitions and receive purchases as requested for Headquarters (HQ) Equipment & Inventory.3. Responsible for entries and reconciliation for HQ Inventory and State Police HQ procurement cards.4. Responsible for HQ on-hand inventory. Required to perform spot checks, work closely with various HQ departments and field staff to fill order requests, performs inventory move order transactions.5. Assist HQ Inventory Manager with data entries.6. Handle Equipment & Inventory Archive Processing.7. Responsible for departmental daily mail receipt and distribution along with departmental phone coverage.8. Complete Time & Attendance entries for Equipment & Inventory Management. Additional Comments This is a NYS Thruway Authority Unit 1 Teamsters position: Health Insurance and Prescription Drug Coverage.Dental and Vision Coverage.13 Paid Holidays, 4 of which are floating holidays, which are credited in July each year for use from July 1st through June 30th. Vacation, Sick and Personal Accruals. Sick Leave is credited at the rate of one-half day each biweekly pay period up to a total of 165 days.Sick Leave Incentive Plan – Employees who have not accumulated 165 sick days and have not used sick leave during the periods of January 1st to June 30th or July 1st to December 31st, each year, may receive two days of pay for each six-month period. Employees who have a sick leave balance of 165 days, and continuously maintain that balance for each six-month period, may receive four days of pay for each six-month period.Employees with 20+ years of continuous Authority/State service may receive up to an additional five days of vacation leave accruals annually.Membership in the New York State and Local Retirement System, as well as optional enrollment in the NYS Deferred Compensation Plan. Tuition Assistance Program which reimburses 90% of tuition costs for approved courses up to 15 credit hours per year.New York's 529 College Savings Program, which provides New York families with a tax-advantaged way to save for college.Flexible Spending Program, which allows employees to set aside pre-tax payroll deductions for eligible health care and dependent care expenses. Service Award Payments - Upon completion of 10 years of Authority service, eligible employees will receive a 10-year Service Award Payment. Payments are then awarded every five years as noted in the contract until 30 years of Authority service is reached. Service Awards have a positive impact on retirement. Employees are paid bi-weekly, with no lag time.Some positions will be eligible for downstate and/or geographical pay depending on location and title.The New York State Thruway Authority is an Equal Opportunity Affirmative Action Employer. Diverse candidates are encouraged to apply. New York State Human Rights Law prohibits discrimination based on age, race, creed, color, national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status. The Thruway Authority is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics.The New York State Thruway Authority provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Office of Equal Employment Opportunity and Diversity Development at [email protected] or call (518) 471-4321. Some positions may require additional credentials or a background check to verify your identity.Name Traci Horwedel Telephone 518-436-2725 Fax 518-471-5076 Email Address [email protected] Address Street 200 Southern Blvd. City Albany State NY Zip Code 12209 Notes on Applying If interested in this vacancy, please submit a resume and any other documents for proof of eligibility to the contact information in this announcement. Please include the Vacancy ID and title of the position you are applying for in your email.