Office Assistant 2 (NY HELPS)

NY HELP Yes Agency Criminal Justice Services, Division of Title Office Assistant 2 (NY HELPS) Occupational Category Clerical, Secretarial, Office Aide Salary Grade 09 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $41399 to $50884 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address 80 South Swan Street Alfred E. Smith Building City Albany State NY Zip Code 12210 Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS: You must have one year of clerical experience.NY HELPSThis title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.COMPETITIVE MINIMUM QUALIFICATIONS:Permanent: Permanent service in this title, or one year of permanent competitive or 55-b/c service in a title SG-7 or higher and otherwise eligible for transfer under Civil Service Law, or reachable on the current Civil Service eligible list for this title.Provisional: Qualified employee of New York State with one year of permanent competitive or 55b/c service in an office assistant, clerical, or keyboarding title allocated to Grade 5 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm52.7 Non-Competitive Promotion (NCP): To be eligible for NCP, candidates must be in the Division of Criminal Justice Services promotion field and have one year or more of permanent, contingent-permanent or 55 b/c service in one of the titles listed here:https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfmIf 3 or fewer candidates in any of the qualified titles respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates to the Office Assistant 2 position without further examination. Duties Description The Office Assistant 2 will provide support to the Business Office and is responsible for reviewing and processing accounts payable transactions that support the agency's public protection mission. This position will be responsible for reviewing and processing payments, reviewing purchase requisitions, reconciling credit card statements for procurement, travel, and NET cards, and special projects as assigned. Additional Comments An employee telecommuting program is available.Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion.REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity, and Inclusion Unit at [email protected] or (518) 485-1704. Some positions may require additional credentials or a background check to verify your identity.Name Justine Fritts Telephone (518) 485-7696 Fax (518) 457-4000 Email Address [email protected] Address Street 80 South Swan Street Alfred E. Smith Building City Albany State NY Zip Code 12210 Notes on Applying Please send a cover letter and resume to the email address above. Please reference posting # 158409 on your cover letter.DCJS was named to the Times Union’s list of 2017 through 2024 Top Workplaces as voted on by our employees.