Health Program Administrator/Trainee (NY HELPS) – 78037

NY HELP Yes Agency Health, Department of Title Health Program Administrator/Trainee (NY HELPS) – 78037 Occupational Category Administrative or General Management Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $52198 to $82656 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8:30 AM To 4:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address Division of Operations and Systems, Office of Health Insurance Programs 11 Corporate Woods Blvd. City Albany State NY Zip Code 12212 Duties Description The HPA Trainee will serve in the Bureau of Business Operations in the OHIP Division of Operations and Systems. Responsibilities include: Act as liaison for administrative processes drafting contractual communication between the Department, its Contractors. Reviewing transmittal correspondence for completeness. Interacting with vendors customers and colleagues in a courteous and professional manner. Prepare and update all transmittal procedure manuals while utilizing program specific share drives/databases, applications, and Microsoft Office programs. Maintain the Division's multiple transmittal repositories while keeping files up to date, practicing confidentiality, and ensuring that HIPPA and all privacy/security policies are met. Manage shared mailboxes for the Division, serving as program liaison to research and retrieve archived information in response to inquiries from stakeholders, vendor staff and oversight agencies, ensuring timely and accurate response, and compliance to contact requirements, departmental policies, laws, rules, and regulations. Request budgetary approval for and purchase goods and services for Department staff reconciling as needed. Coordinate with state staff to request training and other miscellaneous purchases. Coordinate with vendor staff to request contractually obligated supplies and equipment when appropriate. Order office supplies, utilizing Department procurement card for purchasing. Process and reconcile purchases in SFS, as required. Developing and maintaining an inventory of office supplies. Ensuring compliance to all applicable state and federal policy and regulations. Coordinate and arrange meetings (including conference call, room reservations, webinar and agenda) for state and contract staff. Work with staff within the Division and support other units with general administrative duties as necessary. Overseeing administrative activities and developing and maintaining best practice documents. Making recommendation for updates to the process as appropriate. Provide training and guidance to staff to ensure proper knowledge transfer and accurate completion of day-to-day tasks. Perform other duties and special projects as required. Minimum Qualifications Permanent transfer candidates: Current Department of Health (DOH) employee with permanent or contingent-permanent status as a Health Program Administrator (G18); OR current NYS employee with one year or more of permanent or contingent-permanent, competitive service in a title eligible to transfer under Section 52.6, Section 70.1, or Section 70.4 of the Civil Service Law to a Health Program Administrator (G18), Health Program Administrator Trainee 1 (NS), or Health Program Administrator Trainee 2 (NS). For more information on the types of transfers, transfer eligibility criteria, and the current transfer determinations for your title, visit the following: website.https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.Public candidates: Active list candidate on the New York State Department of Civil Service’s Professional Career Opportunities (PCO) eligible list #26-570 with a score of 100 or higher.NY HELPS: To be eligible for a NY HELPS appointment, the candidate must have:Health Program Administrator Trainee 1: A bachelor's degree or higher.Health Program Administrator Trainee 2: A bachelor's degree and one year of experience in the administration, supervision and oversight of agency programs including the design, implementation, administration, management, operation, and assessment of program effectiveness. A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.Health Program Administrator: A bachelor's degree and two years of experience in the administration, supervision and oversight of agency programs including the design, implementation, administration, management, operation, and assessment of program effectiveness. A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.Preferred Qualifications: 1. Demonstrates strong communication skills - both written and verbal. 2. Demonstrated ability to coordinate complex and detailed assignments with an emphasis on contract and vednor management.3. Proficient in Microsoft Office suite, specifically Word, Outlook, Excel , and TEAMS. 4. Demonstrated customer service experience, including the ability to communicate with internal and external stakeholders. 5. Possesses excellent organizational skills. Additional Comments This position is part of the NYS HELPS program. No examination is required. We offer a work-life balance and a generous benefits package, worth 65% of salary, including: Holiday & Paid Time Off Public Service Loan Forgiveness (PSLF) Pension from New York State Employees’ Retirement System Shift & Geographic pay differentials Affordable Health Care options Family dental and vision benefits at no additional cost NYS Deferred Compensation plan Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds And many moreFor new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm Some positions may require additional credentials or a background check to verify your identity.Name Human Resources Management Group, EM/78037/HPA Telephone 518-486-1812 Fax 518-473-3395 Email Address [email protected] Address Street Corning Tower, Empire State Plaza Room 2217 City Albany State NY Zip Code 12237 Notes on Applying Please submit your resume and cover letter as one (1) document, preferably in PDF format, by email to [email protected], with Reference EM/78037/HPA included in the subject line or by mail to Human Resources Management Group, EM/78037/HPA, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.