Workplace Experience Coordinator

Description We are offering a role in our team for a Front Desk Coordinator located in Bethesda, MD. The job entails providing coordination and administrative support for the delivery of various workplace services. The role is within the facilities management industry and requires an individual to be on-site.Responsibilities include: Providing concierge services to ensure smooth operations within the office Managing conference meeting rooms, including scheduling and setup Providing A/V support for meetings and events Coordinating and managing events within the workplace Handling document services, ensuring all necessary documents are in order and readily available Managing mail services to ensure timely delivery and distribution of mail Overseeing records archiving, ensuring all records are properly stored and easily retrievable Managing office supplies, ensuring all necessary materials are well stocked Coordinating moves, adds, and changes within the office space Managing furniture within the workplace, ensuring it is properly maintained and arranged Resetting office spaces as needed to accommodate different needs and activitiesSkills required for this role include customer service, communication, office functions, documentation, proficiency in Microsoft Excel, training, billing functions, materials handling, Microsoft Word, quality management, database management, human resources administration, Microsoft Outlook, insurance, workstation support, leadership skills, production, receptionist duties, vendor management, onboarding, correspondence, digital skills, and expense reporting.Requirements Proven experience in customer service and communication roles Proficiency in office functions and documentation management Strong skills in Microsoft Office Suite, including Excel, Word, and Outlook Experience in training staff and coordinating onboarding processes Knowledge of billing functions, insurance procedures and materials handling Ability to manage databases and maintain high quality of information Experience in human resources administration, including correspondence and expense reporting Proficiency in 'About Time' software and workstation support Demonstrated leadership skills and ability to oversee production Familiarity with receptionist duties and vendor management Digital literacy and ability to perform ad hoc financial tasks. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .