Assistant to President/Managers and Controller
Accounting / Billing
Familiarity with accounts receivable and invoicing weekly and monthly statements
Familiarity with Blue book/ Isqfeet, Bid scope, etc. to identity potential jobs, knowledge of reading construction plans a plus
Month end reports for accounts – total sales, sales by state, etc.
Create weekly invoices/billing to send out
Familiar with accounts receivable procedures and sending out statements to customers.
Payroll
Proficient knowledge of Payroll processing
Project Management
Prepared General Contractor In-Take and Close Out Documentation
Prepare Job Progress reports and master lists
Assist in filling out job contracts
Job File Management (hard copies and online) and Organization / Dailies
Managed procurement and distribution of Certificates of Insurance for projects, maintaining compliance
Master project list for work completed to date
Obtain overweight permits, compressor permits, etc.
Master project list for work completed to date
Obtain overweight permits, compressor permits, etc.
Track and create Sheets for weekly maintenance
Project Review and Estimating
Print out relevant parts of drawing specs and boring reports for potential jobs to bid
Typing of Sales Quotes / proposals/managing responses and follow-up
Miscellaneous
General Administrative Office Work
Receptionist – answering phones & emails
Managed incoming company mail
Assist office with daily tasks