ReqID: LOS0000RYAt Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.You will have the opportunity to do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve. The International Mobility and Immigration Specialist is a trusted mobility specialist providing technical advice and guidance across all geographies within the Americas region for a variety of stakeholders including Arup business leaders, Arup members who are undertaking an international assignment, People, finance and external providers engaged to facilitate International Mobility. They deliver a range of practical, cost-effective IM solutions for the region to ensure value added support, together with ensuring international compliance for tax and immigration. They consider, consult and implement necessary changes to the IM processes that achieve consistencies and subsequent efficiencies and form part of a joined up and integral part of the centralized Global Mobility team and the Regional People community advising our leaders and working with our People community to deliver real value add and support Arup members who are undertaking an International Mobility opportunity.Position reports to the Regional Head of Mobility.The opportunity
Provide proactive day-to-day support for Regional mobility practices in-line with established policies and programs.
Handle the immigration process and associated assignment regulations/task for all international moves into the Americas Region working in close liaison with the HRBPS and the firm’s Immigration Attorneys.
Maintain Assignment Pro (IMIS) system for the administration of international assignments into the Americas Region.
Coordinate and produce assignment letters/contracts and other documentation; briefs assignees and answers routine assignment related questions.
Assist in reviewing monthly assignment and visa expiration reports and liaising with Regional HRBPs to confirm the way forward for upcoming expirations and taking action on agreed outcomes.
Assist with assignee questions and support a successful mobility experience for all regional assignees.
Liaise with Finance and Payroll as necessary to provide assignment compensation information and preview Shadow Payroll.
Participate in the review of process and vendor relationships and work with the Regional Head of Mobility to implement changes.
Help with preparation of data and information for regular mobility reporting and immigration audits as needed.
Update and maintain mobility information on Regional intranet site
Participate in Global and Regional Mobility projects and initiatives.
Assist in audit and reconciliation of mobility data.
The skills
Bachelor’s degree in HR or related field.
4+ years Human Resources/Mobility experience in a professional services environment preferred. Working knowledge of US and Canada immigration requirements and processes. Experience in international mobility is an asset.
Ability to multitask while maintaining high degree of confidentiality, attention to detail and accuracy.
Outstanding prioritization and organization skills, with ability to work independently, and use good judgment to deliver high-quality results.
Ability to work in a fast-paced, deadline driven environment while maintaining a professional demeanor
Strong client/customer service orientation/problem solving skills/creativity
Computer proficiency and technical aptitude with strong skills in MS Word, Excel, PowerPoint, Outlook.
HRIS experience in Oracle, DayForce and Assignment Pro platform preferred.
Please note that all applicants must apply directly via the job portal. If this role is not quite what you are looking for but you are interested in other opportunities for a future with purpose, please sign up to our Talent Community where you will be kept up to date with roles suitable for you to shape a better world.What we offer youAt Arup, we care about each member’s success, so we can grow together.Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.Benefits that Work - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families while keeping costs low. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our 401(k) plan with up to 10% company match to help you save for your future.Los Angeles hiring range - The good faith base salary hiring range for this job if performed in Los Angeles is $83,600 - $108,578 per year. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Los Angeles will differ.Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.Different people, shared valuesArup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.Our internal employee networks support our inclusive culture – from race, ethnicity and cross-cultural working to gender, LGBTQ+ and disability – we aim to create a space for you to express yourself and make a positive difference - Discover more about life at Arup at www.arup.com/careers/your-life-at-arup .Our Application ProcessWe will be reviewing our candidates for this position on a rolling basis. Once you have applied you will be evaluated and potentially moved on to the next round, at which point a member of the talent resourcing team will reach out to you directly.Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability.Stay safe online. Recruitment fraud is on the rise, and Arup’s name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment processEOE-Protected Veterans/Disability