Executive Assistant

Our client, a global asset management firm, is looking for a long-term temp Executive Assistant to join their Summit, NJ office! This person will be supporting a Managing Director and team in their Legal & Compliance department. This role starts ASAP, with an open-ended temp contract (this role is needed on-going). This role is a 4/1 hybrid schedule. They may want this person to work in the NYC office some days. Standard daily hours are 8:30am-5:30pm + OT as needed. 30-minute lunch break. Laptop will be provided to use after hours/ at home. Hourly pay rate is $45-48/hr DOE.Job Description:The Executive Assistant role entails providing support to a team in our client's Legal & Compliance group. The responsibilities include:Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistantsAnswering calls and acting as a gatekeeperActing as back-up support for other senior professionalsBooking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor's systemCompletion of detailed corporate expenses including tracking receipts and reimbursementsCoordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservationsMaintaining and organizing digital files in BoxProcessing of invoices via Coupa, ensure proper expense codingAssist with a variety of bespoke projects, including event planning, strategic operations, and process improvement initiativesQualifications:Our client seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors. The successful candidate must have:5+ years of administrative assistant experience supporting a team of 3 or more. Industry is flexible but Compliance or Finance experience is ideal.Strong communication skills; high EQHighly organized with strong attention to detailAbility to multi-task and prioritize competing tasks and deadlinesPerform duties with the highest level of confidentiality and integrityExperience with coordinating travel arrangements; familiarity with Concur is preferredAn autonomous worker with strong follow-through skillsAbility to build relationships with key players and managementExtensive familiarity with Microsoft suiteBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)