Executive Assistant / Business Coordinator
Do you have it in you to provide the human angle to the business; to assist the driving force; to uphold the mission and values
Experience your skills of being proactive and methodical make the difference.
We are looking to add an Executive Assistant / Human Resources Assistant. Candidate should be proactive, resourceful, organized and detail oriented. It is imperative that the candidate be able to wear different hats throughout the day to assist the CEO execute the organizational plans and to uphold its values. This is a key position and could lead to a managerial role very quickly.
This position would be working from our office in East Windsor with some flexibility. If you are within 10 miles of East Windsor, this may be a great opportunity for you
About V Group
Be a part of a fast-growing, high-energy IT Services company aiming for growth in multiple industry sectors through multiple means while maintaining structure, stability and core values. Current areas include e-commerce, mobility, Professional services and Public Sector.
Please visit;
https://www.vgroupinc.com
https://webstore.vgroup.net
https://www.tournamentedition.com
https://www.contexttocall.com
Compensation and benefits
Salary: $50,000 to $65,000 per year plus benefits.
Could vary depending on relevant skills, qualification and experience
Immigration sponsorship
Health, Dental, Vision premium paid 100% by company
Paid vacations and PTOs
Education sponsorship
Office attire allowance
Gym membership, Education sponsorship
Job Description
The right candidate will be able to manage multiple activities within tight timelines, communicate extremely well, deal diplomatically with people, and keep their composure under pressure. The position requires strong organizational and administrative skills. The position has the potential to grow into a managerial role. Ideal for career minded person with a pleasing personality
Qualifications:
Ability to enable the working of the CEO following the vision and values
Experience in one or more of following is desirable: Recruitment, Human Resources, Administrative Support, Accounting, IT Industry, Business Analysis, Social Media etc.
Knowledge of tools like HRMS, Project Management tools is good to have
Experience / deep interest in technology and willingness to learn
Should like working in a fast-paced environment
Proficiency in MS Office - Excel, Word, PowerPoint
Extremely meticulous. Attention to detail is very critical
Excellent verbal and documentation communication skills.
Some scheduled travel is involved - exhibitions, employee meet, customer meet
Reside within 10 miles of Cranbury NJ - Highly preferred
Responsibilities:
Business & Cross Functional Coordination:
Coordinate with various business units for updates, meetings, create agenda, measure effectiveness etc.
Close interactions with Business Unit Leads for the operations and business profitability reports & meetings
Work closely with the management team and help compiling various business reports.
Assist in setting up additional companies and Offices – registrations, certifications, working locations, diversity certifications, legal requirements, etc.
HR Operations:
Hiring and onboarding office staff – including exchange program trainees, work visa and immigration support.
HR & Business policies creation, implementation, and standardization
Office & Operation Management – including travel & office infrastructure arrangements etc.
Meeting with employees / contractors across the country - be excited to meet up and create the schedules
Employee Relationship:
Creating innovative and customized programs for enhancing relationship and business with staff and contractors
Correspondence with the staff on company updates
Make efforts towards employer branding and high retention
Contracts & Business Communication:
Various Contract administration & management e.g. with employees, clients, suppliers, etc.
Creating, reviewing, and standardizing various SOW, MSA, TO, PO, etc.
Communicate with various outside entities for the legal matters including attorneys
Corporate communication on behalf of the business
Correspond with Clients, Consultants, Suppliers, or Internal Staff on behalf of the CEO'
MIS & Financial Reporting
Provide various management information reports
Provide various financial reports including from the account systems – e.g. QuickBooks
Social Media Management
Manage the social media accounts for the CEO
Coordinate the company social media presence e.g. websites, LinkedIn, etc.
Assist in employer branding
Business Development Support
Support the business development activities for various Business Units e.g. budget approvals, coordinate with marketing team, seek appointments with customers, etc.
Attend conferences, pre-bid meetings
Identify and participate in Industry events online and on site
Organize the business development assets - digital and physical e.g. social media, banners
Support the Ambassador program
Support to CEO
Calendar Management
Recording the Minutes of the Meetings and following up
Preparation for the business meetings
Gathering data to prepare for the meetings
Travel arrangements
Maintain confidentiality
Write content for various publications and platforms.
Diplomatic in dealing with others while upfront when communicating with CEO
Assist in upholding the values and mission of the company
Key words: HR, Human Resources, Executive Assistant, Administrative Assistant, Book keeping, QuickBooks, SEO
Job Type: Full-time
Pay: $50,000.00 - $65,000.00 per year
Benefits:
Dental insurance
Flexible schedule
Health insurance
Life insurance
Paid time off
Professional development assistance
Referral program
Relocation assistance
Tuition reimbursement
Vision insurance
Schedule:
8 hour shift
Ability to commute/relocate:
East Windsor, NJ 08520: Reliably commute or planning to relocate before starting work (Required)
Microsoft Office: 1 year (Preferred)
Work Location: In person