Chinburg is a dynamic and growing company based in the Seacoast of NH. We are currently seeking a Part-Time Human Resources Coordinator to join our team.
Chinburg was founded by Eric Chinburg in 1987. Over almost three decades the business has grown and become one of the most trusted names in a quality building, renovation, and management throughout our region. The company started as a small business and was booming by building strong relationships with customers, employees, and business partners. The company is innovative in its development philosophy, constantly evolving to incorporate best practices, and is committed to green building principles.
Our growing staff includes people of many diverse educational backgrounds and training. In the past few years, Chinburg has welcomed hired top-notch candidates from professional schools such as the Wentworth School of Technology, UNH engineering specialty programs, and many other schools and training across disciplines.
Given its roots as a family business, Chinburg embraces new employees as part of a larger family. We welcome people who have warmth and confidence, grit, and determination.
Job Title: Human Resources Coordinator
Department: Human Resources
Reports to: Human Resources Director
Positions Supervised: N/A
Status: 16-24 Hours per Week
Fair Labor Standards Act (FLSA) Classification: Non-Exempt
Position Summary: The Human Resources Coordinator is extremely organized, motivated and detail oriented. Must have the ability to anticipate what documents and information are needed to support members of the team efficiently. The responsibilities would include handling and processing sensitive information, onboarding, special projects and coordinating training and professional development for employees.
Primary Essential Responsibilities:
Maintain employee personnel records by filing and scanning documents to maintain historical employee records.
Prepare paperwork for new hires, including onboarding schedules and scheduling headshots for the company website.
Provide general administrative support to all employees.
Oversee training opportunities for staff for professional development externally and internally.Help employees with Application and Approval Process.
Track Employee usage of the professional development and tool reimbursement benefits to ensure accuracy and amount paid does not exceed yearly maximum.
Work closely with Human Resources Director to maintain administrative systems, implement procedures and special projects.
Recording of Merit increase amounts and dates, Tracking PTO, and Sick time.
Gain approval of PTO/Sick time requests with managers as they are requested.
Submit online job postings, and shortlist candidates for hiring managers.
Draft First Reports of Injuries as they happen and submit to Insurance broker.
Draft Wage reports for workers compensation when required.
Compile Doctors notes and work with managers to ensure employees return to work and strictly follow the doctors’ restrictions as they change until they return full duty.
Assist Human Resources Director with OSHA 300 Annually.
Assist Human Resources Director with Insurance Open Enrollment Meetings Annually.
Remind employees of 401K open enrollments quarterly.
Update contribution changes as needed.
Schedule Employees for Annual on-site broker meetings and help coordinate 401K Educational sessions for employees with broker quarterly via Zoom.
Update 401K contribution deductions in payroll system.
Uphold relationships with local schools for internship, school to career and shadowing opportunities.
Keep in contact with returning and new Summer and School Vacation Interns.
Track interns returning to the team and help hire/onboard new interns.
Job Fairs and Educational Fairs (1-2 times per year)
Assist with supplying Employee information as needed for SWAG, and Company Asset forms.
Assist with Administrative duties for Company events.
Performs other duties as assigned.
Knowledge, Skills, and Abilities:
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Proficient in Microsoft Office Suite.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently and as a team.
Education and Experience Requirements:
3-5 years previous experience revolves around data entry, receptionist work and clerical assistance.
Experience with working with confidential details or otherwise demonstrate trustworthiness.
Other Essential Requirements:
Willingness to sign a Non-Disclosure Agreement
Attendance is mandatory.
Ability to show respect in the workplace, cooperation and interaction with customers, vendors, co-workers, and the public.
Comply with all Personnel Policies.
Ability to review and acknowledge understanding of and compliance with Chinburg Builders, Inc. Code of Safety Practices.
Must possess a valid driver’s license, have reliable transportation and acceptable driving record.
Ability to complete training as required by the company.
Job Type: Part-time
Salary: $18.00 - $21.00 per hour
Expected hours: 16 – 24 per week
Benefits:
401(k)
401(k) matching
Flexible schedule
Professional development assistance
Schedule:
4 hour shift
8 hour shift
Day shift
Monday to Friday
Work Location: In person