ARE YOU LOOKING FOR A CAREER, NOT JUST A JOB!
Priority One Commercial currently has an opening for a Commercial Property Manager Assistant for our commercial real estate property portfolio. We are a full-service real estate commercial brokerage. The ideal candidate will be detail-oriented, able to follow directions, possess strong critical thinking and problem-solving skills, and learn quickly. For the right person, this position could lead to becoming a Property Manager.
Work Hours: Monday - Friday 9:00 AM to 4:30 PM
Must have AppFolio experience
Essential Functions:
Receive and respond to tenant and owner calls within 24 hours.
Receive and respond to all tenant, owner, and vendor correspondence within 3 days.
Process and follow up on tenant/owner/association/inspection work orders within 24 hours
Obtain bids with specifications by the deadline supplied by the Property Manager.
Type and proof correspondence, etc., as requested.
Type and log the violation letter within 7 days of receipt. Log all tenant/owner violation responses within 2 days of receipt. Levy fines using a charge sheet on all ongoing violations within 7 days.
Receive and log architectural requests and process them within 2 days of receipt.
Schedule and attend meetings as requested by the Property Manager.
Assist Property Manager with all preparation and distribution of regular and annual Board of Directors meetings.
Maintain property and association files.
Complete the action list provided by the Property Manager by the deadline.
Serve as backup for the front desk.
Additional duties may be assigned.
Core Competencies:
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential duties and responsibilities of this position:
Organizing and prioritizing
Attention to detail and accuracy
Maintain confidentiality and exercise good judgment
Problem-solving skills
Excellent communication skills, both written and verbal
Minimum Qualifications:
Minimum 1 years of AppFolio experience
Minimum 2 years of customer service and office experience
Computer proficiency in Word, Excel, and Outlook – typing speed 50 wpm
Preferred Qualifications:
AppFolio experience is required
High School Diploma or equivalent
Proficient in Word, Excel, Outlook, Teams, Zoom, and Google Chrome
Positive and can-do attitude
Fast learner
Great communication skills
Must be able to work as part of a team and independently, in a high-stress fast-paced environment
Must have strong organizational, written, and oral skills, be detail-oriented, be able to give and take direction, multi-task, and maintain confidential information
Must be able to provide proof of eligibility to work in the United States
Must be able to pass a pre-employment background check
ADA Requirements:
See and read small print, both on paper and on a computer screen, quickly and accurately.
Sit for extended periods of time while working at a computer.
Hear and speak clearly on the telephone and in person.
Work Posture Requirements:
Sitting: Constantly
Standing: Frequently
Walking: Frequently
Driving: Occasionally
Bending (from waist): Frequently
Crouching (squat): Rarely
Kneeling: Occasionally
Crawling: N/A
Climbing (stairs): N/A
Climbing (ladder): N/A
Twisting: N/A
Reaching: Rarely
Wrist Motion: Occasionally
Carrying Requirements:
Items Carried: Files/Board books
Distance: 50 steps
Times Per Day: 5
Maximum Weight: 5 pounds
Moving/Lifting Requirements:
Items Moved/Lifted: Paper files
Times Per Day: 5
Maximum Weight: 3 pounds
Moving/Lifting Levels/Heights:
Floor: Occasionally
Knee: Rarely
Waist: Occasionally
Chest: Occasionally
Overhead: Occasionally
Push/Pull Requirements:
Environmental Conditions:
Inside/Outside: No
Hot/Cold Temperatures: No
Wet: No
Noise: No
Power Equipment: No
Traffic Hazards: No
Chemical Hazards: No
Heights: No
Dust: No
Close Quarters: No
Fumes/Odors: No
EEO/Drug Free Workplace
Job type:
-Flexible schedule
-Up to 30 hrs a week
-Possible full-time
-Pay based on experience