Position Summary: The Payroll Specialist is responsible for the accurate preparation, documentation, distribution and reconciliation of payroll for the Bozeman Health system. Ensures proper approvals and processes are followed in the execution of pay completion. Completes all required payroll tax reporting and filings. Partners with Human Resources to maintain the Human Capital Management system so inputs feed accurately into the payroll processing workflow. Serves as a professional resource for the organization, staying current on rules and regulations. Coordinates the requests for Retirement Plan distributions and initiates payouts, tax submissions and reporting requirements.Minimum Qualifications:
High School Diploma or Equivalent
Five (5) years of accounting/bookkeeping/payroll experience with Associates Degree in Accounting OR seven (7) years of accounting/bookkeeping/payroll experience with High School Diploma or Equivalent
Two (2) years of experience and advanced skills using timekeeping, payroll, and/or other information systems
Preferred: Associate’s Degree in Accounting
Essential Job Functions: In addition to the essential functions of the job listed below, employees must have on-time completion of all required education as assigned per DNV requirements, Bozeman Health policy, and other registry requirements.
Facilitates payroll processing and ensures optimal and accurate processes.
Processes quarterly and annual reports and tax filings.
Serves as professional resource on payroll rules and regulations
Conducts regularly scheduled audits of payroll records to ensure continued accuracy, identifies errors and trends, collaborates with Human Resources and key stakeholders to propose system / process / policy changes, and implements applicable changes in payroll.
Executes Retirement Plan distributions and prepares related reports.
Serves as one of the system administrators for timekeeping and human capital management systems in collaboration with Information Technology and Human Resources departments duties including but not limited to maintenance, integration with other systems, technical support, and user-training.
Knowledge, Skills and Abilities
Demonstrates sound judgment, patience, and maintains a professional demeanor at all times
Exercises tact, discretion, sensitivity, and maintains confidentiality
Performs essential job functions successfully in a busy and stressful environment
Learns current and new computer applications and office equipment utilized at Bozeman Health
Strong interpersonal, verbal, and written communication skills
Analyzes, organizes, and prioritizes work while meeting multiple deadlines
Works varied shifts as scheduled and/or needed
Schedule Requirements
This role requires regular and sustained attendance.
The position may necessitate working beyond a standard 40-hour workweek, including weekends and after-hours shifts.
On-call work may be required to respond promptly to organizational, patient, or employee needs.
Physical Requirements
Lifting (Rarely – 30 pounds): Exerting force occasionally and/or using a negligible amount of force to lift, carry, push, pull, or otherwise move objects or people.
Sit (Continuously): Maintaining a sitting posture for extended periods may include adjusting body position to prevent discomfort or strain.
Stand (Occasionally): Maintaining a standing posture for extended periods may include adjusting body position to prevent discomfort or strain.
Walk (Occasionally): Walking and moving around within the work area requires good balance and coordination.
Climb (Rarely): Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like using feet and legs; may also use hands and arms.
Twist/Bend/Stoop/Kneel (Occasionally): Twisting, bending, stooping, and kneeling require flexibility and a wide range of motion in the spine and joints.
Reach Above Shoulder Level (Occasionally): Lifting, carrying, pushing, or pulling objects as necessary above the shoulder, requiring strength and stability.
Push/Pull (Occasionally): Using the upper extremities to press or exert force against something with steady force to thrust forward, downward, or outward.
Fine-Finger Movements (Continuously): Picking, pinching, typing, or otherwise working primarily with fingers rather than using the whole hand as in handling.
Vision (Continuously): Close visual acuity to prepare and analyze data and figures and to read computer screens, printed materials, and handwritten materials.
Cognitive Skills (Continuously): Learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions in the context of a workflow.
Exposures (Rarely): Bloodborne pathogens, such as blood, bodily fluids, or tissues. Radiation in settings where medical imaging procedures are performed. Various chemicals and medications are used in healthcare settings. Job tasks may involve handling cleaning products, disinfectants, and other substances. Infectious diseases due to contact with patients in areas that may have contagious illnesses.
Frequency Key: Continuously (100% - 67% of the time), Repeatedly (66% - 33% of the time), Occasionally (32% - 4% of the time), Rarely (3% - 1% of the time), Never (0%)The above statements are intended to describe the general nature and level of work being performed by people assigned to the job classification. They are not to be construed as a contract of any type nor an exhaustive list of all job duties performed by the personnel so classified.77211100 Finance