We’re looking for a highly organized, detail-oriented professional to join the Buloke Construction Group team and support our day-to-day office operations. This person will play a key role in organizing project documentation, coordinating with subcontractors, and keeping everything running smoothly behind the scenes.
Schedule: Part-time with the possibility to become full-time
Language: Position requires fluent English (speaking, writing, and reading)
Key Responsibilities:
Provide full administrative support to our construction team
Prepare and manage quotes, RFPs, RFQs, invoices, and change orders
Handle all communication with subcontractors and request insurance certificates
Manage permits and licensing processes for ongoing projects
Maintain project logs, job folders, budgets, schedules, and contracts
Support project managers with punch lists, submittals, and closeout documentation
Enter and track vendor invoices, billing, and purchase orders in QuickBooks
Organize and update CRM, contacts, and key leadership documentation
Answer phones, manage emails, schedule meetings, and support office logistics
Keep office documentation, files, supplies, and records up to date and organized
What We’re Looking For:
3+ years of administrative experience (preferably in construction)
Fluent in English (speaking, writing, and reading)
Proficiency in Microsoft Office and QuickBooks
Strong attention to detail and excellent organizational skills
Self-motivated, reliable, and proactive
Experience with permits, project tracking, and subcontractors is a plus
Basic knowledge of construction terms or plans is helpful