Company: Herringbone & Brass Design
Location: Brookline, MA
Job Type: Full-Time
Schedule: Monday to Friday
About Us
We are a busy, high-end residential interior design firm known for creating beautiful, timeless spaces. We are seeking an experienced Office Manager / Project Administrator to join our team and help drive day-to-day operations in our creative, fast-paced studio.
Job Summary
This role requires someone who is highly organized, proactive, and detail oriented. You’ll be responsible for managing studio operations, assisting with finance and HR, coordinating client communication, and supporting our design team.
Key Responsibilities
Administrative & Office Management
Manage office email and respond to phone inquiries
Maintain studio calendar and schedule meetings
Keep the office clean and client-ready (including preparing for visits)
Order office supplies, manage studio upkeep, and sample returns
Run weekly team meetings and update team on project timelines and priorities
Project Coordination & Client Support
Coordinate order tracking, delivery, and installation schedules
Communicate with vendors, subcontractors, and clients
Prepare client-facing tracking documents and monthly updates
Assist with installs: staging, light setup, accessory prep, and documentation
Maintain client binders and organize product care instructions
Finance & Bookkeeping
Manage accounts payable and receivable
Record daily financial transactions (vendor invoices, POs, expenses)
Assist with budgeting, employee reimbursements, and vendor payments
Maintain resale and trade account forms
HR Support
Assist with hiring and onboarding new staff
Track employee PTO and assist with staff scheduling
Vendor & Studio Relations
Maintain material library (fabrics, rugs, wallcoverings, etc.)
Schedule and coordinate regular vendor visits
Maintain current vendor list and passwords
Qualifications
3+ years of experience in office or project management
Excellent written and verbal communication skills
Comfortable working independently and handling multiple tasks
Experience in a design, architecture, or creative studio environment (preferred)
Proficient in Microsoft Office and Google Suite
Familiarity with Design Manager, Dropbox, Adobe Suite, and Monday.com is a plus
What We Offer
Collaborative, design-driven work culture
Opportunities to grow within a creative, respected firm
Exposure to high-end residential design projects
Competitive salary based on experience