POSITION SUMMARY: The Assistant Director of Facilities will oversee the day-to-day operations of the department on an 80,000 square foot campus located in Boston’s Back Bay neighborhood. Reporting to the Director of Facilities, the Assistant Director is responsible for evaluating systems such as controls for mechanical and life safety equipment; inspect and determine maintenance and repairs on campus; developing and maintaining departmental procedures and schedules; overseeing skills development for maintenance workers; coordinating with vendors during service calls; and assisting the Director with management of capital and special projects. PRIMARY ESSENTIAL FUNCTIONS:
Review, respond and maintain work order requests in a timely manner
Coordinate and assign tasks to maintenance and custodial staff for all shifts
Manage all systems within the Preventative Maintenance Plan
Perform minor electrical, carpentry, plumbing, and HVAC repairs as needed
Ensure staffing and resource needs for event setups
Assist maintenance staff with all physical plant needs including, but not limited to:
furniture moving,
event setup,
materials purchasing,
snow removal
Liaison with vendors and contractors as needed
Communicate and discuss with Director of Facilities regarding building concerns and maintenance
Respond to campus emergencies 24 hours/365 days as necessary
Organize and ensure technical and life safety protocols and training with maintenance staff
Oversee campus evacuation training, schedule, and lead all fire drills
Assist in maintaining safety and environmental compliance practices
Sign off on departmental employee time using Paycom system
Ensure proper function and operation of all building equipment
Coordinate with other departments regarding projects or work, providing input when applicable
Assist with communications in the neighborhood
Other duties, as assigned
QualificationsSTANDARD EXPECTATIONS: Team and Interpersonal Skills: Success in this position requires positive relationships with other team members including support staff and senior staff. Service Orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and other employees are treated in such a way as to feel valued and well served in their contacts with the facilities team as a professional representative of the BAC. Confidentiality and Discretion: Success in this position requires the ability not only to maintain the confidentiality of student and employee records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information. SUPERVISORY RESPONSIBILITIES: Maintaining the College’s standards and strategic plan; ensuring all building systems are in working order; providing reports (frequency as determined by Supervisor) regarding team, campus, project and community related matters. EDUCATIONAL CRITERIA: A minimum of a high school diploma, preferably at a vocational school or bachelors in Facilities Management or equivalent EXPERIENCE REQUIREMENTS: A minimum of three years of supervisory experience, preferably in a higher education environment. Demonstrates ability to perform variety of tasks in the building trades, with emphasis on carpentry and HVAC equipment maintenance.
Ability to give clear direction to subordinates
Demonstrates ability to maintain the highest professional standards in work and interactions
Knowledge of OSHA, ASHRAE, and ADA standards
Familiarity with vendor contracting practices
Solid supervisory background in at least one of the building trades
Ability to communicate effectively with team members and other various constituents
Familiarity with MS Office applications; Adobe and AutoCAD desirable
Experience with building maintenance systems such as Delta and Trane direct digital controls
Experience with responding to emergencies during weekends, nights and holidays