POTTED UP is a boutique landscape firm offering landscape design, installation and maintenance services in the city of Boston, MA. Founded in 2007, our award-winning work is customized, inspired and crafted from an array of styles to achieve our client’s landscape goals. We are a fast-growing company and we are excited to offer fun, pro-active professionals an opportunity to build a career at Potted UP.
Bookkeeper / Office Manager
The Office Manager is a full-time, in-office position supporting staff in day-to-day operations, as well as maintaining strong financial systems and reporting structures for the business. The Office Manager is a confidential employee who is an active participate in the management team regularly involved in discussion with management about budgets and employees.
Responsibilities
Maintain day-to-day financial operations with functional responsibility for accounts payable, account receivables and payroll
Prepares financial reports, reconciles bank statements, credit card statements and bookkeeping ledgers
Process financial transactions and pay invoices in a timely manner
Daily posting of financial transactions in QuickBooks,
Invoice clients on a 30 day cycle; prepare client invoices and invoices clients by the 3rd of each month
Monitor contract deliverables to ensure Potted Up is providing services within client approved budget
Prepare financial documents for monthly, quarterly and annual taxes
Assist in generating sales by preparing proposal templates
Work with Director of Operations to prepare weekly gardening maintenance delivery appointments
Manage benefits administration
Answers telephone, respond to general emails
Maintains senior leadership calendars and assist with emails
Maintains office files – electronic and hardcopy
Ordering supplies
Post job notices, coordinate interview process and oversee on-boarding of new employees
Coordinate social media: Instagram, Facebook, Indeed
Experienced required for this position:
Bachelor Degree or Business Administration Diploma preferred
2-3 years prior bookkeeping experience
Proficiency in QuickBooks - online
Strong knowledge of the following Software/Technology:
o Copper CRM Software
o Microsoft Office Suite (Excel, Word, Power-point)
o Web usage, updates
o Social media – Facebook, Instagram, etc.
o Google calendar, email, Dropbox
Customer service and relation skills
Ability to multi-task and good time management skills
Excellent verbal and written communications
Benefits:
We offer a highly professional, cooperative work environment by promoting a strong sense of teamwork, excellent client relations and a friendly, respectful work environment. Benefits include:
Paid Vacation Time & Holidays
Paid Sick Time
Retirement program with company match (401K)
Annual Bonus Program
Educational and Licensing reimbursement