Administrative Assistant 3Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4545710) ApplyAdministrative Assistant 3Salary $2,272.00 - $4,089.00 MonthlyLocation Lafayette, LAJob TypeClassifiedJob NumberULL061424TFCDepartmentUniversity of LA - LafayetteOpening Date06/17/2024Closing Date6/22/2024 11:59 PM Central
Description
Benefits
Questions
Supplemental InformationThis vacancy resides in the University's Office of Counseling and Testing.No Civil Service test score is required in order to be considered for this vacancy. Selected Core Competencies: Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.Using Data:The ability to use relevant and valid data to inform a recommendation for action.Selected Preferred Competencies:Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change.Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity.To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. For further information about this vacancy contact:Taronsler Faye Cormier Human Resources Specialist
University of Louisiana at Lafayette Human ResourcesMinimum QualificationsMINIMUM QUALIFICATIONS:Two years of experience in which clerical work was a major duty.SUBSTITUTIONS:Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.NOTE: Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.NOTE: Any college hours or degree must be from an accredited college or university.Job ConceptsFunction of Work:To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual,ORTo provide highly-skilled keyboarding support in the transcribing and recording of information.Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.Level of Work:Advanced.Supervision Received:General from a professional, supervisor or manager.Supervision Exercised:May supervise 1-2 lower-level personnel.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Administrative Assistant 2 by the presence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.Differs from Administrative Assistant 4 by the absence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.Examples of WorkSECRETARIALResponds to requests for information; may require interpretation of department rules and regulations.Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.Prepares materials needed for meetings, such as agendas, handouts, binders, etc.May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.KEYBOARDINGSets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.Types materials that involve knowledge of special terminology.Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.Proofs typing results for typographical errors, spelling, punctuation and format accuracy.Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
The minimum hourly rate is $13.11. Are you willing to accept the minimum?
Yes
No
02
Are you a current employee of the University or have you ever worked at the University?
Yes
No
03
ADi: Explain your rating by providing specific and relevant examples in the box below.
04
FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.
1= I have no experience and/or am uncomfortable focusing on customers
2= I have limited experience or require assistance to focus on customers
3= I can focus on customers
4= I can focus on customers and help others improve their ability to focus on customers
05
FC: Explain your rating by providing specific and relevant examples in the box below.
06
UD: Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action.
1= I have no experience and/or am uncomfortable using data
2= I have limited experience or require assistance to use data
3= I can use data
4= I can use data and help others improve their ability to use data
07
UD: Explain your rating by providing specific and relevant examples in the box below.
08
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
09
CE: Explain your rating by providing specific and relevant examples in the box below.
Required Question
AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email