Human Resources Analyst B-C or SpecialistPrint (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4523978) ApplyHuman Resources Analyst B-C or SpecialistSalary $2,978.00 - $5,843.00 MonthlyLocation Baton Rouge, LAJob TypeClassifiedJob NumberOMF-51404-5.29.24-CHDepartmentDAF-Agriculture and ForestryOpening Date05/29/2024Closing Date6/8/2024 11:59 PM Central
Description
Benefits
Questions
Supplemental InformationJob # OMF-51404-5.29.24-CHThe Louisiana Department of Agriculture and Forestry is an Equal Opportunity Employer and State as a Model Employer (SAME) to promote diversity and inclusion in the workplace. This position (#51404) is located in the Office of Management & Finance, in Baton Rouge, LA, East Baton Rouge Parish.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Managing Projects:The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.
Thinking Critically:The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.
Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State resources.
Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.
Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Influencing Others:The ability to have an intentional effect on aligning stakeholder opinions and behaviors with the goals of the organization.
Managing Performance: The ability to direct and to evaluate the work of employees.
This position may be filled by probational appointment or promotion of a classified Louisiana Department of Agriculture and Forestry employee serving with permanent status. Applicants who are not permanent employees of Louisiana Department of Agriculture and Forestry will be required to serve a 24 month probationary period.
No Civil Service test scoreor assessment is required to be considered for this vacancy.Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message informat ion is located under the Information section of the Current Job Opportunities page. This agency participates in the E-Verify system for verification of citizenship and employment authorization. All applicants selected for employment must submit to drug screening. If you are contacted for an interview, please let us know at that time if you have a need a special accommodation for a disability. For further information about this vacancy, contact: Cody HulbertHR Specialist Louisiana Department of Agriculture & Forestry 5825 Florida Blvd., Suite 1001 Baton Rouge, LA 70806 [email protected] The Louisiana Department of Agriculture and Forestry strictly prohibits workplace harassment and discrimination on the on the basis of race, color, gender, sex, pregnancy, age, disability, religion, national origin, military service, sickle cell trait, protected genetic information or other non-merit factor. LDAF also strictly prohibits employment decisions based upon or influenced by such factors. Minimum QualificationsMINIMUM QUALIFICATIONS:A baccalaureate degree plus one year of professional level human resources experience.SUBSTITUTIONS:a. Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience tosubstitute for the baccalaureate degree.b. A Master's in Business Administration, Public Administration, Human Resources/Personnel, Industrial/Organizational Psychology, or Organizational Behavior will substitute for the one year of required experience. (The college transcript must indicate the major as business administration, public administration, human resources/personnel, etc. Master's degrees in fields such as marketing, economics, etc. are not acceptable.)c. Possession of a Juris Doctorate will substitute for the one year of required experience.d. A Ph.D. in Business Administration, Public Administration, Human Resources/Personnel, Industrial/Organizational Psychology, or Organizational Behavior will substitute for the one year of required experience.e. Certification by the Society for Human Resource Management (SHRM) as a Professional in Human Resources (PHR), a Senior Professional in Human Resources (SPHR), a Certified Professional (CP) or a Senior Certified Professional (SCP) will substitute for the one year of required experience.NOTE:In order to receive credit, your certification must be current (i.e., issued within the last three years). If you have been certified and your certification expires, you must apply for and be re-certified before you can get credit again. Information regarding certification may be obtained from the Human Resource Certification Institute, 1800 Duke Street, Alexandria, Virginia, 22314. Phone: 866-898-4724 or Fax: 703-535-6474.NOTE:Human resources experience is that experience gained in an office whose sole responsibility is the administration of a comprehensive personnel program including many if not all of the following programs: recruitment, selection and placement; training; equal employment opportunity; disciplinary and grievance proceedings; classification and wage; payroll; and employee relations OR experience gained in an office whose sole responsibility is the administration of one aspect of a comprehensive personnel program, such as training, payroll, or equal employment opportunity.NOTE:Any college hours or degree must be from an accredited college or university. Job ConceptsFunction of Work:To perform diversified and technical tasks in the maintenance of human resources functions.Level of Work:Experienced.Supervision Received:Direct from a Human Resources Supervisor, Human Resources Specialist, or higher level administrative official.Supervision Exercised:None.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Human Resources Analyst A by the presence of experienced level human resources responsibilities.Differs from the Human Resources Analyst C by the absence of advanced level human resources responsibilities.Please refer to the approved DSCS Allocation Criteria Memorandum for specific allocation requirements.Examples of WorkThis position serves as the technical specialist of a comprehensive Human Resources Program. The incumbent assists with providing for the efficient and effective operation of the total human resources function for an extremely complex and highly visible state department under the rules and regulations of the Department of Civil Service, state and federal rules, regulations and guidelines, and policies and procedures of the Department of Agriculture and Forestry.The Department of Agriculture and Forestry has an approved TO of over 500 positions, plus approximately 30 unclassified and classified WAE positions, throughout the state. Incumbent reports to a Human Resources Manager B and provides human resources support to LDAF employees statewide and over 200 Soil & Water District employees statewide.This technical specialist level position provides "one-stop-shop" services, encompassing employee administration (personnel administration and payroll), benefits and staffing for LDAF employees. The duties require the incumbent to be knowledgeable in a variety of areas such as: Civil Service Commission rules, LDAF departmental policies and procedures, relating to examining, hiring, pay, PES, classification, LaGov HCM, Office of State Uniform Payroll policies, benefits (insurance and retirement plans), Medicare, FMLA, FLSA, and rules and procedures governing all types of payroll deductions, etc.40% Benefits Program ManagerManages the Benefits program for Louisiana Department of Agriculture & Forestry and, as such, handles insurance invoicing and reconciliation. Ensures changes made in eEnrollment updates in LaGov HCM for proper coverage and invoice reporting. Resolves any discrepancies. Audits payroll to ensure correct premiums are being withheld according to changes specified by employees and monitors for employees who are in leave without pay status.Responsible for running LaGov HCM reports to ensure active employees premiums have been deducted. Reports include an arrears report to keep an up-to date record of payments received on balances in arrears, a report of deductions not taken to indicate who was not able to pay their premiums so that incumbent can notify them and set up payment arrangements.Responsible for assisting all Department retirees with group insurance options and requirements, providing them with information and all forms required when changes are necessary. Serves as Department liaison with the Office of Group Benefits and the State Employees Retirement System when assisting retirees in researching and resolving problems as it relates to all insurance issues.Reconciles the agency Group Benefits Insurance Invoices and LSU First Invoices for active employees, retirees, and surviving spouses. Ensures that the state share, and in some cases retiree's share, of insurance premiums is remitted in a timely manner each month to the Office of Group Benefits and LSU First by preparing transmittals and payment vouchers. Communicates with retirees whose insurance premiums are not deducted from their retirement checks to ensure proper and timely payment of insurance premiums. Maintains a record of all payments expected and received for supporting documentation.Reconciles Exception/Deduction Registers and Monitoring Reports from the Office of Group Benefits. This task requires due diligence of all monthly adjustments to ensure that the state and/or employee/retiree has not over/under paid insurance premiums. Research of these adjustments can involve examination of previous year's invoices, employee's personnel file, communication with other parties such as LASERS, etc. Composes and submits any necessary documents related to these and other assigned reports and ensures that the department complies with State and Federal laws and regulations.Researches and reconciles the monthly Flexible Benefits Exception Report; resolves issues with miscellaneous vendors.Responsible for the preparation of an annual report to the Legislative Auditor regarding the payment of such premiums and to the Department's accounting section for budget projections.Keeps abreast of all changes in various miscellaneous insurance programs available to State employees and provides information and assistance to employees in completing forms, understanding policy options, and understanding their coverage.Coordinates the Department's Miscellaneous Vendor Fair by setting the date and obtaining approval for the Assistant Commissioner of Management & Finance. Ensures that each vendor has completed the required solicitation document. Coordinates the set-up and handles individual requirements from vendors.Maintains up-to date beneficiary files for active employees and retirees. Issues necessary forms and information regarding beneficiary changes and updates. Agency's representation for processing all life insurance claims for deceased members. Communicates with family members, estate executor, or attorneys explaining the claim process and ensuring only the beneficiary receives the required benefit claim form. Completes the agency's portion of the claim form and provides supporting documentation. Maintains file of all documents related to a claim. Ensures deceased employee has been removed from invoice and all credits of premiums have been processed.30% Employee Administration/StaffingThe incumbent serves as the initial Human Resources advisor over all human resources activities for classified TO Soil & Water employees as well as unclassified Soil & Water District employees.The incumbent verifies that all proposed operational activities comply with federal and state laws, Civil Service Commission rules and regulations. individual board commissions' rules and regulations, and departmental requirements. Certifies and recommends approval to the Human Resources Director for all proposed activities. Independently evaluates, initiates and processes personnel actions.Coordinates and processes all new hires, performance adjustments, PES, promotions, transfers, reassignments, etc. in LaGov HCM.Creates drafts of job vacancy announcements in LaCareers in accordance with established Civil Service procedures. Provides the hiring manager with list of eligible candidates. Ensures that all actions are completed in LaCareers within the required timeframes.Ensures all positions being filled and announced are true vacancies and verifies that the job description is up to date prior to filling. Completes request to fill forms for all vacancies.Serves as primary contact for receiving and resolving Employee Administration issues/problems for assigned areas of responsibility. Assists employees with Louisiana Employees On-line (LEO) access and issues/problems. Resolves complex problems and recommends changes in policies and procedures to eliminate future problems to management.Stays abreast of changes, as related to assigned areas, by regularly conferring with the Human Resources Manager and the Human Resources Director. Advises personnel liaisons in area of responsibility of pertinent changes as they occur.Prepares correspondence relative to assigned Employee Administration areas for approval by Human Resource Director.Sends reminders to agency supervisors regarding employee work contract expiration dates, such as probationary period expirations and job appointments terminating and details to special duty ending. Enters all retroactive time entry corrections into LaGov HCM. Advises time administrators of the correct time entry procedures regarding FMLA, FLSA, Military leave, educational leave, holidays, disciplinary leave entries, etc.Review time entries for correctness and assists with necessary adjustments. Assists in obtaining leave quotas and termination paid leave balances for generating off-cycle checks. Assists with reviewing remuneration statements for accuracy and completeness.Submits required notification upon separation of employment.Incumbent must possess a detailed knowledge of policies, procedures, rules, and regulations pertaining to all Benefits programs. The incumbent performs all aspects of benefits administration, including entry into LaGov HCM and eEnrollment, for the following programs: LASERS, Parochial Retirement, Louisiana Deferred Compensation, all health insurance programs with the Office of Group Benefits, miscellaneous insurance vendors, Flexible Benefits plans, etc.Counsels employees concerning the various employee benefits and benefits options; ensures that employees are informed of all new programs and available coverage within existing programs; assists employees in the proper completion and filing of various benefits forms, etc. Enrolls and orients new employees within assigned area concerning the total benefits package.May counsel employees during the pre-retirement process to ensure they have the proper documents, certificates, etc., that are necessary for completing retirement applications.Responsible for monthly Parochial Retirement Earnings and Contributions Reporting for Soil & Water District employees which includes running reports on the first week of the month and completing Parochial forms and mailing the forms to Parochial to be received before the 15th of each month.Responsible for processing Outside employment form for employees in assigned areas. Incumbent will ensure all necessary signatures are obtained up through the Appointing Authority at initial request and annual renewal. Sets up monitoring of tasks.Conducts CATS training for new users and time administrators. Provides new employees with instructions on the time entry process and importance of completing timely and accurate entries, the approval process, etc. Works with time administrators, supervisors, and employees to reduce common, recurring errors in CATS. Ensures all LDAF prospective employees in assigned area are drug tested in accordance with departmental policy.Responsible for receiving and responding to Corporate Cost Control regarding unemployment claims. Acts as agency representatives when disputing claim. Submits invoice to Finance for processing.15% FMLA / Workers Compensation / ADA / Crisis LeaveCounsels with employees and supervisors regarding FMLA rules and requirements and explains Departmental FMLA policy and procedures and the effects of the FMLA entitlement on an employee's benefits.Determines eligibility of employees to be placed on FMLA and makes notification to employees who will be placed on FMLA. Establishes FMLA quotas in LAGov HCM and notifies the appropriate time administrators once complete. Reviews time file to ensure correct codes have been used in reporting FMLA absences, request adjustment form for any entries which need correcting. Contacts health care provider in reference to incomplete form or completed information that need clarification. Monitors dates on issued forms to ensure compliance with rules and regulations. Attends meetings to stay abreast of FMLA rules and regulations. Makes recommendations on procedures to ensure agency stays in compliance with federal regulations.Serves as department liaison between the Office of Risk Management, Sedgwick and the department employees who receive Workers Compensation Benefits. Ensures compliance with appropriate laws, rules and regulations and the efficient processing of documentation related to this benefit activity. Receives injury reports and submits them electronically in Global Intake so that a worker's compensation claim number is created for benefit and billing purposes. Responsible for providing advice and counseling to supervisory personnel and employees related to the proper procedures to follow when workers compensation claims must be filed. Ensures that all injury claims are reported in a timely basis and that all claims are accurate. Responsible for disseminating all benefits checks to employees relative to buying back leave, etc. Coordinates with supervisors and employees the assurance that a full doctors release is obtained prior to employee returning to work in compliance with department policy. Maintains contact with medical providers, employees, and their attorneys, and makes all possible attempts to resolve problems.Reviews reports from Sedgwick to ensure that each employee is coded accurately so that workers compensation benefits are paid appropriately. Enters leave buy backs into the LaGov HCM system as well as the adjustments to taxable wages due to the leave buy backs. Maintains files on pending, current and closed Workers Compensation cases.Responsible for representing the department at annual ORM seminars to remain updated of current policies and procedures regarding workers compensation matters.Provides information to employees regarding FFCRA leave. Determines eligibility for leave and sets up quotas and completes necessary entries; if necessary, places on FMLA. Sends necessary emails and follows up with employees prior to their return. Tracks employees out due to COVID-19. Maintains confidentiality in accordance with the CARES Act.Serves as ADA (Americans with Disabilities Act) Coordinator for the agency which includes responding to accommodation requests to determine reasonable accommodations for qualified individuals that do not create an undue hardship. Ensuring that mandatory ADA training and reporting is completed by annual deadlines.Serves as the Crisis Leave Coordinator for the department which includes monitoring LDAF Crisis Leave balances, processing leave donations, reviewing requests for Crisis Leave to determine eligibility, meeting with the Crisis Leave Committee, setting up Crisis Leave quota, notifying time administrator and supervisor of the leave approval and monitoring usage and coding.10% CPTP CoordinatorManages the Comprehensive Training Program (CPTP) required by State Civil Service. Ensures that all employees who occupy and/or are appointed to specific supervisory, managerial, or administrative level jobs are provided necessary information to complete the mandatory training through the Comprehensive Public Training Program (CPTP). Ensures that Assistant Commissioners are aware of employees who are non-compliant within their perspective areas. Ensures that all employees are in compliance with annual mandatory department training per LDAF policies. Runs the necessary reports for tracking and follows up with employees if necessary. Keeps abreast of all changes in various miscellaneous insurance programs available to State employees and provides information and assistance to employees in completing forms, understanding policy options, and understanding their coverage.Coordinates the Department Miscellaneous Vendor Fair by setting the date and obtaining approval for the Assistant Commissioner of Management & Finance. Ensures that each vendor has completed the required solicitation document. Coordinates the set-up and handles individual requirements from vendors.Maintains up-to date beneficiary files for active employees and retirees. Issues necessary forms and information regarding beneficiary changes and updates. Agency's representative for processing all life insurance claims for decessed members. Communicates with family members, estate executor, or attorneys explaining the claim process and ensuring only the beneficiary receives the required benefit claim form. Completes the agency's portion of the claim form and provides supporting documentation. Maintains file of all documents related to a claim. Ensures deceased employee has been removed from invoice and all credits of premiums have been processed.5% Time Administration AuditsPerforms random payroll audits of time administrators within assigned areas to review for payroll reports, required documentation, prior period adjustments, and other factors which would warrant additional training. Provide feedback to time administrator and supervisor for process improvement. May be required to perform additional duties as needed for disaster response.Other duties as may be assigned.Functional Requirements:
Prolonged sitting at workstation
Occasional bending or kneeling
Light to moderate lifting
Environmental Factors:
Working indoors
Exposed to dust
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
To ensure compliance with the LDAF Nepotism Policy, do you have any immediate family members or relatives who are currently employed with the LDAF? Immediate family member is defined as children (blood, step, adopted), spouse, brother, sister, father, mother, sister-in-law, brother-in-law, daughter-in-law, son-in-law, mother-in-law and father-in-law. Relative includes immediate family members previously defined and also includes grandfather, grandmother, grandson, granddaughter, uncle, aunt, niece and nephew.
Yes
No
02
If you answered "yes" to the above question, please list the name of your immediate family member and/or relatives currently employed by the LDAF. If you answered "no" to the above question, enter N/A.
03
Are you currently a classified employee of Louisiana Department of Agriculture & Forestry serving with permanent status?
Yes
No
04
Do you have a valid Louisiana driver's license?
Yes
No
05
The incumbent of this position may drive a state-owned vehicle during working hours. Office of Risk Management prohibits drivers with three or more moving violations in a one year period from operating a state-owned vehicle. Based on this information, will you be able to operate a state-owned vehicle?
Yes
No
06
Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
I have no experience and/or am uncomfortable following policies and procedures
I have limited experience or require assistance to follow policies and procedures
I can follow policies and procedures
I can follow policies and procedures and help others improve their ability to follow policies and procedures
07
Explain your rating by providing specific and relevant examples in the box below.
08
Rate your ability to manage projects based on our definition: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.
I have no experience and/or am uncomfortable managing projects
I have limited experience or require assistance to manage projects
I can manage projects
I can manage projects and help others improve their ability to manage projects
09
Explain your rating by providing specific and relevant examples in the box below.
10
Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.
I have no experience and/or am uncomfortable acting with ethics and integrity
I have limited experience or require assistance to act with ethics and integrity
I can act with ethics and integrity
I can act with ethics and integrity and help others improve their ability to act with ethics and integrity
11
Explain your rating by providing specific and relevant examples in the box below.
Required Question
AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email