DOTD Program Specialist 1, 2, or 3 - Reimbursement ManagerPrint (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4501967) ApplyDOTD Program Specialist 1, 2, or 3 - Reimbursement ManagerSalary $2,784.00 - $5,460.00 MonthlyLocation Baton Rouge, LAJob TypePromotionJob NumberS81/153335/DPS1-3/05.09.24-KVDepartmentDOTD-Engineering & OperationsDivisionSection 81Opening Date05/09/2024Closing Date5/16/2024 11:59 PM Central
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Supplemental InformationSection 81 - Public TransportationS81/153335/DPS1-3/05.09.24-KVPreferred Experience:Preferred experience with Federal Transit Administration programs, monitoring budgets, processing reimbursements, ensuring compliance with federal and state regulations, applicable accounting and audit principles, excel spreadsheets and LAGOV.About this Position:The DOTD Program Specialist 3/Reimbursement Program Manager is responsible for managing statewide operating and planning reimbursements for transit providers and Metropolitan Planning Organizations in order to ensure compliance with federal regulations, applicable accounting and audit principles including Federal Transit Administration and Office of Management and Budget circulars.Only current permanent employees of DOTD will be considered for this promotional vacancy.This position may be filled as a Detail to Special Duty.This position is in a Career Progression Group (CPG) and is being posted at the following levels: DOTD Program Specialist 1, DOTD Program Specialist 2, or DOTD Program Specialist 3. The maximum salary for the DOTD Program Specialist 3 is $80,267.00. Please refer to the 'Job Specifications' tab located at the top of the LA Careers 'Current Job Opportunities' page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.Please visit our DOTD Career Center for more information about our agency:http://wwwsp.dotd.la.gov/InsideLaDOTD/Divisions/MgmtFinance/HR/Pages/CareerCenter.aspxNo Civil Service test scoreis required in order to be considered for this vacancy.AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:
Training Others (TO): The ability to facilitate the acquisition of work-related knowledge and skills in an effort to improve employee performance.
Using Data (UD): The ability to use relevant and valid data to inform a recommendation for action.
Thinking Critically (TCr): The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Applicants can check the status of their application at any time by selecting the ‘Application Status’ link after logging into their account.Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.For further information about this vacancy contact:Michelle HornePublic Transportation Administrator1201 Capitol Access RoadBaton Rouge, LA [email protected] Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.Minimum QualificationsMINIMUM QUALIFICATIONS:A baccalaureate degree.SUBSTITUTIONS:Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.NOTE:Any college hours or degree must be from an accredited college or university.Job ConceptsFUNCTION OF WORK:To perform a variety of professional-level duties for a program specific to DOTD.LEVEL OF WORK:Entry.SUPERVISION RECEIVED:Close from higher-level personnel.SUPERVISION EXERCISED:None.LOCATION OF WORK:Department of Transportation and Development (DOTD); may be used statewide as deemed appropriate by the Department of Civil Service.JOB DISTINCTIONS:Differs from DOTD Specialist 2 by the presence of less complex duties within assigned program.Examples of Work50% Serves as the Reimbursement Program Manager by overseeing, maintaining and tracking financial data in the STTARS (Statewide Transit Tracking and Reports System) for transit systems and processing financial reimbursements for transit providers and Metropolitan Planning Organizations (MPO). Monitors accounting aspect of all FTA operating and planning grants by overseeing budgets of transit providers and MPOs and initiating monthly payment action through the DOTD Accounting Section. Maintains accurate financial documents, audits, closeouts and reports submitted monthly by transit providers and MPOs. Prepares shopping carts and contracts payable documents for all operating and planning assistance; analyzes, processes, and compares monthly invoices from transit systems and MPOs to assure compliance with acceptable program guidelines; resolves discrepancies in billing and/or reporting with transit system and MPO. Monitors vehicle maintenance reports to verify vehicle usage and verifies/justifies expenses reported on monthly invoices. Monitors contracts limits to verify availability of funds for payment.Maintains expertise and thorough knowledge of applicable accounting and audit principles such as Office of Management and Budget circulars; resolves problems of local agencies regarding payment; maintains official financial files subject to inspection by FTA, DOT Office of lnspector General, Legislative Auditor, etc. Maintains current status of operating assistance projects throughout the State; reviews audits conducted by Legislative Auditor and private certified public accountants to ensure appropriate use of funds and to determine whether reimbursements made constituted overpayments.30% Researches applicable state and federal laws and programs and assists in developing program management guidelines and administrative procedures. Prepares required financial and service reports and program revisions for submission through FTA's National Transit Database; develops spreadsheets, compiles and audits agency's financial data to prepare quarterly performance reports; maintains knowledge of other federally-funded programs used by agencies in matching FTA funds or in providing transportation services;Develops Statewide Transit Tracking and Reporting system (SITARS) financial report training and provides technical assistance and training to program users which may consist of operating assistance, regulatory, reporting procedures, managerial and financial analysis.15% Internally, assists in coordinating work efforts with DOTD units of Legal, Procurement, Financial Services, Project Control, Grants Management; assists transit administrator and transit program managers. Externally, coordinates work eff01ts with State agencies (DHH, DSS, GOEA, GODA, DOL, and Department of Public Safety) and with local agencies (councils on aging, offices of community services, agencies representing disabled persons, local government officials). Maintains a Desk Manual that documents program responsibilities and paperwork flow.5% May be required to perform other duties as necessary including, but not limited to, emergency/disaster support activities.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
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Are you a permanent LA-DOTD employee?
Yes
No
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Are you a probational LA-DOTD employee?
Yes
No
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Are you a current or former employee of the State of Louisiana?
Yes
No
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If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA".
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To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members?
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What are your career interests?
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Describe your experience in the Public Transportation Industry.
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Describe your experience with Federal Transit Administration (FTA) programs.
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Describe your experience with monitoring budgets, processing reimbursements, ensuring compliance with federal and state regulations, applicable accounting and audit principles.
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Describe your knowledge/experience with excel spreadsheets, LAGOV, vendor payments.
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TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
1= I have no experience and/or am uncomfortable thinking critically
2= I have limited experience or require assistance to think critically
3= I can think critically
4= I can think critically and help others improve their ability to think critically
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TCr: Explain your rating by providing specific and relevant examples in the box below.
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TO: Rate your ability to train others based on our definition: The ability to facilitate the acquisition of work-related knowledge and skills in an effort to improve employee performance.
1= I have no experience and/or am uncomfortable training others
2= I have limited experience or require assistance to train others
3= I can train others
4= I can train others and help others improve their ability to train others
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TO: Explain your rating by providing specific and relevant examples in the box below.
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UD: Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action.
1= I have no experience and/or am uncomfortable using data
2= I have limited experience or require assistance to use data
3= I can use data
4= I can use data and help others improve their ability to use data
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UD: Explain your rating by providing specific and relevant examples in the box below.
Required Question
AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email