Requisition ID: 172670Job Level: Mid LevelHome District/Group: Kiewit Industrial & Water EngineeringDepartment: AdministrationMarket: IndustrialEmployment Type: Full TimePosition OverviewWe are currently looking for a proactive Administrative Coordinator to support our growing demands at Kiewit Industrial & Water Engineering. In this role, you will be supporting our Business Development team, a group of 10 people. You will be expected to provide office/administration support for the team, which will include maintaining & using office systems, maintaining supplies, support payroll and expense processing, documentation and presentation creation and management, support owner billings/account receivables, printing, mail distribution, messenger services, expense reporting, greeting visitors, and other related tasks. This a dynamic, fast paced group with a lot of activity and travel, so working in our office in Lenexa Kansas is required. We are looking for a self-directed, strong administrative person that is able to prioritize and juggle different tasks, enjoys interfacing with different groups of people in phone and in person and is committed to excellence.District OverviewKiewit Engineering Group, Inc is a full-service engineering consulting and design firm serving a broad range of the industrial markets. Our combined staff of more than 1,700 engineers and design professionals have expertise that spans all major engineering disciplines to serve the industrial, transportation, power, water/wastewater, mining, building, and oil, gas & chemical markets. Our operations-focused engineering provides our clients with safe and efficient facilities, and it integrates our 130 years of construction experience to finish projects on time and to make sure that Nobody Gets Hurt.Our rapidly growing Industrial Engineering team, which includes process, mechanical, electrical, controls, structural, architectural, geotechnical, and civil disciplines, is a multi-faceted and leading-edge division of Kiewit with best-in-class technical expertise focused on EPC and design-build delivery of industrial projects in markets such as Food & Beverage, Mineral Processing, Renewable Fuels, Pulp and Paper, Steel & Aluminum, Industrial Buildings, and Industrial Energy, Water and Utilities.LocationThis position is based in our 8880 Penrose Lane office in Lenexa Kansas. This is not remote, nor hybrid. We are looking for local candidates only.Responsibilities Provide day-to-day support with general administrative functions and team management needs (e.g., meeting coordination, travel support, team-building efforts, phone and email communication) Collaborate with and supporting team members, working on key projects and initiatives which may include developing documents in word, developing presentations in Powerpoint, putting data into SmartSheet, and Sharepoint, and tracking budgets and other information in Excel. Provide basic design support for key company branding and marketing materials and events; helping organize and support key online media and video projects Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed Managing key expense reports, invoicing and purchasing card transactions using Concur Tracking budgets and preparing related reports for team and company use Managing and scheduling inter-group and cross-company meetings involving department staffQualifications At least 5 years of administrative support experience required in an Corporate/Office setting, where you are supporting multiple people A bachelor's or associate’s degree related to the role strongly preferred Strong written and verbal communication skills, self-directed, strong problem solver and able to juggle lots of different tasks Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook and Sharepoint) is required. Experience using Concur or a similar expense processing tool is required. Experience using SmartSheet desired. Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment Previous track record of successfully meeting deadlines and project expectations Ability to work with people at all levels of the organization, including senior/executive leadership, as needed Outstanding attention to detail and strong organizational skills Ability to maintain strict confidence of important, sensitive information and materials Enthusiastic team player with an interest in helping the team stay connected and working effectively together#LI-JS2Other Requirements:
Regular, reliable attendance
Work productively and meet deadlines timely
Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
May work at various different locations and conditions may vary.
We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.Company: Kiewit