Contract Compliance OfficerPrint (https://www.governmentjobs.com/careers/iowa/jobs/newprint/4550474) ApplyContract Compliance OfficerSalary $65,395.20 - $101,150.40 AnnuallyLocation Des Moines - 50319 - Polk County, IAJob TypeFull-timeJob Number24-04303Agency402 Health & Human Services - Community Services AreaDivisionHHS - Central OfficeOpening Date06/19/2024Closing Date6/30/2024 11:59 PM CentralLinkedIn Tag#LI-POSTPoint of [email protected]
Description
Benefits
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Job DescriptionOnly applicants who meet the Minimum Qualification Requirements and meet all selective requirements (listed below) will be placed on the eligible list.The Department of Health and Human Services (HHS) Compliance Division is seeking a Contract Compliance Officer (Compliance Officer 2 (CO2)) to join the Bureau of Service Contract Support (BSCS) team within the Contracts and Data division. As a BSCS employee, you will be part of a growing dynamic team.The CCO works with procurement and managing service contracts for HHS. This position is located at the central office in the Lucas Building, located on the beautiful Capitol Complex. A hybrid (3 days working from home and 2 days working in the office) work schedule is available after successfully completing the training period.This position is responsible in providing oversight and enforcement of the HHS service contract procurement and contracting processes for all service contracts issued to support agency programming and federal and state requirements. The CCO researches state and national best practices, provides continual technical assistance, written resources, guidance, and oversight in procurement and contract development and management. The CCO coordinates routinely with the Office of the Attorney General concerning legal contracting matters, compliance with law and to mitigate litigation risk.The CCO is a critical subject matter expert, key advisor and provides guidance to the leadership team and/or their staff to advise, develop, and/or assist with all service procurement and contracting matters in compliance with applicable policies, procedures, rules, and laws. The CCO identifies potential issues and provides solutions/options that minimize risks or will position and prepare agency for procurement trends that may directly impact future procurements or contracting initiatives, requiring a depth of contracting knowledge and creativity.The Contract Compliance Officer:
Provides administrative oversight for procurement and contract development.
Develops concepts to solve immediate complex contractual issues while exhibiting strong skills to work both independently and through collaboration with team members.
Exhibits a high level of detail to review procurement and contractual documents drafted by agency staff from a procurement and contracting perspective on a routine basis.
Provides technical assistance, typically in the form of answering questions, to procurement and contracting staff on a routine basis.
Positions and prepares HHS for procurement trends and changes.
Analyzes RFP respondent’s inquiries regarding award status and determines the agency's steps to address.
Drafts or reviews proposed response or rejection letters to ensure adherence to state procedures and agency format.
Review Agency business unit requests for fiscal agent, sole source procurement requests, and emergency procurements requests and apply consistent standards to ensure applicability with administrative rules and agency procedures.
Collaborates with Agency staff and liaises with DOM or DoIT regarding sole source and emergency procurements, tracking progress, and sign off.
Conducts annual quality assurance reviews of randomly selected contracts procured under these methods.
Serves as subject matter expert to others in the bureau performing these reviews.
Research topics related to service contracting, analyzes applicable information, and develops reports or staff resources for service contracting processes, including but not limited to development of reports in the contract life cycle management system.
Updates or develops contracting written resources or updates business requirements and workflows for highly technical topics.
Makes recommendations for changes to the contract life cycle management system to supervisor or other bureau staff.
Develop and execute legally required training while communicating HHS program policies, procedures, and practices to ensure a consistent message for agency services contracting personnel and program managers.
Understands and communicates factors that affect procurement and contracting policy development and execution.
Provides guidance for drafting effective contracting documents and managing scenarios that occur in contracting program(s).
Provides in-person, virtual, and recorded training to agency services contracting personnel and program managers.
Conveys complex information in simple formats.
Coordinate service contracting risk assessments, involving appropriate Agency staff expertise (i.e. Bureau of Finance), to ensure applicability, consistency and compliance to Agency practice and federal regulations, to include, but not limited to:
reviewing staff-completed sub-recipient/vendor questionnaires, FFATA, 8F/financial reviews.
Tracks progress and sign-off.
Evaluates the process and manner of submissions and makes recommendations for improved practices.
Educates staff on the process, any changes related to change in regulations related to the risk assessments, as well as changes to the practices.
If you enjoy challenging yet rewarding work, this is the right job for you. Some of the duties include but are not limited to:
Analyzes and interprets laws, rules, policies, and procedures.
Serves as a subject matter expert.
Provides training to HHS staff to assure compliance.
Applicant must pass a background check prior to employment.We have a great total compensation package for all our full-time employees, including:
Iowa Public Employees' Retirement System (IPERS)
Retirement Investors Club (RIC) (Employer Sponsored Retirement Plan)
Health, Dental and Vision Insurance
Vacation Leave
Sick Leave
Paid Holidays (9 days/year)
Flexible Spending Accounts
Life Insurance
Long-Term Disability Insurance
For additional information on benefitsclick here (https://das.iowa.gov/sites/default/files/hr/BenefitsataGlance.pdf) The Des Moines metro is a great place to live and work. It is a place where you can find great jobs, fantastic schools, friendly communities, short commutes, and affordable living. Forbes ranked Des Moines the #1 city in the nation for business and careers and also the #1 place to raise a family and was ranked #3 for best affordable place to live in the US by US News.Des Moines is just 2 hours away from Omaha, 3 hours from Kansas City, and 3 ½ hours away from Minneapolis. Des Moines offers:
A safe place to live, ranked #2 by US News
One of the best places to live in the US, ranked #13 of 150 by US News
Over 800 miles of trails and internationally recognized festivals
One of the nation’s finest State Fairs and home to the Iowa Cubs
Wells Fargo Arena, host site of NCAA Basketball and premier concerts
Lauridsen Skatepark, the nation’s largest skatepark
…and much more! Click here (https://www.catchdesmoines.com/) to learn more about our great city.Minorities, women, and persons with disabilities encouraged to apply (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD). DHS values those with “lived experience” and encourages foster youth, foster parents, and/or parents who were in the DHS system to apply.Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visitwww.dhs.gov/E-Verify. OurBenefits at a Glance (https://das.iowa.gov/sites/default/files/hr/benefits/documents/BenefitsataGlance.pdf) outlines the amazing benefits for this position. Compensation is commensurate with experience. We look forward to meeting you!Selectives621 Service and Performance Contract Negotiations and Management6 months’ experience, 12 semester hours, or a combination. Differs from labor contract negotiation. These are contracts with various vendors or other service providers and the applicant must have demonstrated experience and/or education that allowed them to review performance and service delivery and know what to do and be able to act when performance does not meet expectations. Includes: drafting or developing contracts for provision of products and/or services and the related budget components; negotiating the terms of contracts to include: costs, timeframes and performances expectations and/or work products; monitoring and managing all aspects of the contracts: to include timely submission of financial reports, performance reports, work products and determining when appropriate benchmarks for payment of invoices are met. Specific educational courses that relate to the selective might include: contract management, business law, principles of economics, business management and similar courses.AND567Experience Interpreting Iowa Code and Iowa Administrative CodeApplicant should demonstrate a minimum of 6 months’ experience, 12 semester hours, or a combination of both in the area of developing and interpreting Iowa Code and Iowa Administrative Code.Minimum Qualification RequirementsApplicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:1)Graduation from an accredited four-year college or university with a degree in any field, and experience equal to five years of full-time work in investigative or closely related work which involved: preparing interpretative or administrative orders, rules, or regulations which have the effect of law; or interpreting and enforcing federal or state laws governing health care administration; or quality assurance review to determine, through internal audit or analysis, the level of compliance with program requirements; or drafting, negotiating, or examining contracts or related documents required for organizational operations.2) Graduation from an accredited four-year college or university with a degree in any field, and experience equal to five years of full-time, professional-level work involving the interpretation and enforcement of federal and state laws or department policies and procedures or quality assurance review as determined through internal audit or analysis of the level of compliance to program requirements.3) Graduation from accredited school of law and experience equal to two years of full-time work as described in number one or two or in the practice of law.4) A total of nine years of education and/or full-time experience (as described in number one, two, or three), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.5) Current, continuous experience in the state executive branch that includes experience equal to two years of full-time management/supervisory work in the interpretation and enforcement of federal and state laws or department policies and procedures or quality assurance review.6) Current, continuous experience in the state executive branch that includes experience equal to eighteen months of full-time work as a Compliance Officer 1.For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/classandpay/JobClassDescriptions/ComplianceOfficer2-00641.pdf) Why Choose the State of Iowa?At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.Our Robust Benefits Package Includes:Competitive Compensation:Enjoy a competitive salary that reflects directly on your skills and expertise.Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.Health and Wellness:Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.Retirement Planning:We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .Paid Time Off:Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.Professional Development:Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.Employee Assistance Program (EAP):We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.Diversity and Inclusion:Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.Join Us - Elevate Your Career:Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!01 Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.
Yes - I understand and agree.
No
02
PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?
No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
03
Have you graduated from an accredited four-year college or university?IF YES -How many years of experience do you have of full-time investigative or closely related work which involved: Preparing interpretative or administrative orders, rules, or regulations which have the effect of law;ORInterpreting and enforcing federal or state laws governing health care administration;ORQuality assurance review to determine, through internal audit or analysis, the level of compliance with program requirements;ORDrafting, negotiating, or examining contracts or related documents required for organizational operations?
I have not graduated from an accredited four-year college or university
I have graduated from an accredited four-year college or university and have less than five years of the experience identified
I have graduated from an accredited four-year college or university AND have five years or more of the experience identified
04
Have you graduated from an accredited four year college/university? IF YES - How many years of experience do you have of full-time professional-level work involving the interpretation and enforcement of federal and state laws or department policies and procedures or quality assurance review as determined through internal audit or analysis of the level of compliance to program requirements?
I have not graduated from an accredited four-year college or university
I have graduated from an accredited four-year college or university and have less than five years of the experience identified
I have graduated from an accredited four-year college or university and have five years or more of the experience identified
05
Have you graduated from an accredited school of law? IF YES - How many years do you have of full-time work in the practice of law or in full-time investigative or closely related work which involved: preparing interpretative or administrative orders, rules, or regulations which have the effect of law; or interpreting and enforcing federal or state laws governing health care administration; or quality assurance review to determine, through internal audit or analysis, the level of compliance with program requirements; or drafting, negotiating, or examining contracts or related documents required for organizational operations; or full-time, professional-level work involving the interpretation and enforcement of federal and state laws or department policies and procedures or quality assurance review as determined through internal audit or analysis of the level of compliance to program requirements?
I have not graduated from an accredited school of law
Less than two years of the experience identified
Two years or more of the experience identified
06
How many years do you have of a combination of post high school education and/or full-time investigative or closely related work which involved: preparing interpretative or administrative orders, rules, or regulations which have the effect of law;ORInterpreting and enforcing federal or state laws governing health care administrationORQuality assurance review to determine, through internal audit or analysis, the level of compliance with program requirementsORDrafting, negotiating, or examining contracts or related documents required for organizational operationsORfull-time, professional-level work involving the interpretation and enforcement of federal and state laws or department policies and procedures or quality assurance review as determined through internal audit or analysis of the level of compliance to program requirements? Note: 30 semester hours equals one year of experience.
I do not have any of the combined education and/or experience
Less than five years of the combined education and/or experience
Five years to less than nine years of the combined education and/or experience
Nine years or more of the combined education and/or experience
07
Are you a current State of Iowa employee - executive branch? IF YES - How many months of experience do you have in the classification of Compliance Officer 1 for the State of Iowa?
I am not a current State of Iowa employee
I have no experience in the classification of Compliance Officer 1 for the State of Iowa
Less than 18 months of experience in the classification of Compliance Officer 1 for the State of Iowa
18 months or more of experience in the classification of Compliance Officer 1 for the State of Iowa
08
Are you a current permanent State of Iowa employee? IF YES - How many years do you have in the state executive branch (IOWA) of full-time management/supervisory work in the interpretation and enforcement of federal and state laws or department policies and procedures or quality assurance review?
I am not a current state of Iowa employee
I am a permanent State of Iowa employee and have less than two years of the required experience
I am a permanent State of Iowa employee and have two years or more of the required experience
09
Does your application demonstrate that you have 6 months' experience, 12 semester hours, or a combination of both in service and performance contract negotiation and management? This differs from labor contract negotiation. These are contracts with various vendors or other service providers and the applicant must have demonstrated experience and/or education that allowed them to review performance and service delivery and know what to do and be able to act when performance does not meet expectations. Includes: drafting or developing contracts for provision of products and/or services and the related budget components; negotiating the terms of contracts to include: costs, time frames and performances expectations and/or work products; monitoring and managing all aspects of the contracts: to include timely submission of financial reports, performance reports, work products and determining when appropriate benchmarks for payment of invoices are met. Specific educational courses that relate to the selective might include: contract management, business law, principles of economics, business management and similar courses.
Yes
No
10
Does your application demonstrate that you have a minimum of 6 months' experience, 12 semester hours, or a combination of both in the area of developing and interpreting Iowa Code and Iowa Administrative Code?
Yes
No
Required Question
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