Position Title:Administrative Assistant for Student GovernmentJob Group:Professional & ScientificRequired Minimum Qualifications:High school diploma or equivalent and 3 years of related experiencePreferred Qualifications:Experience in higher education, student affairs, or another closely related fieldExperience working with student government or other student organizations, especially large or complex student organizationsExperience coordinating multiple projects or programsExperience providing administrative supportExperience providing guidance and structure to record keeping, financial process, or documenting and adhering to annual budgets. Experience with tracking fund expenditures/purchases and reports/meeting minutesJob Description:Are you passionate about student leadership and eager to make a meaningful impact on campus life at Iowa State University ? The ISU Student Government is seeking a dedicated Student Government Assistant (Administrative Assistant II) to provide vital administrative support and guidance to our three branches. This role is crucial in helping students fulfill their responsibilities in self-governance and in implementing a variety of special events, programs, and services that align with the mission of ISU Student Government.Operating primarily within the Memorial Union, the hub of campus life, you will work closely with student leaders to support programmatic and operational needs of the Student Government and work with Student Government advisors to provide positive experiences and leadership development . Your responsibilities will include helping to facilitat e smooth member and leader transitions, guiding students through proper procedures and coordination of event planning and budget management as well as representing Student Government in the Ames community as needed. Providing administrative support that ensures efficient office management and proper financial processes is vital . In this role, you'll also mentor students, helping them enhance their interpersonal effectiveness and achieve academic success. Your strong organizational skills, attention to detail, and ability to manage multiple events and activities simultaneously will be key to your success. If you're ready to contribute to a vibrant student community and support the growth of future leaders at Iowa State University, we invite you to apply and join our dynamic team.To learn more about our student government here at Iowa State University, click HERE (http://www.stugov.iastate.edu/) .Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship. Example of Duties
Performs a variety of administrative support activities.
Prepares minutes, notices, agendas, and correspondence.
Conducts moderately complex research, gathers data, and prepares reports.
Arranges calls and schedules meetings.
Makes travel reservations and itineraries.
Participates in regularly scheduled team meetings.
Edits documents for grammar, spelling, and punctuation errors.
Level Guidelines
Career-level position demonstrating proficiency and knowledge of related competencies
Works under direct to general supervision and may receive guidance on more complex assignments
Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
Applies thorough knowledge to respond to inquiries and requests
Able to resolve most problems and issues and respond to requests without escalation
Provides guidance to students
May provide supervision to one to two other staff or lead a small work team
Appointment Type:RegularNumber of Months Employed Per Year:12 Month Work PeriodTime Type:Full timePay Grade:PS806Application Instructions:To apply for this position, please click on “ Apply ” and complete the Employment Application.Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
Retirement benefits including defined benefit and defined contribution plans
Generous vacation, holiday and sick time and leave plans
Onsite childcare (Ames, Iowa)
Life insurance and long-term disability
Flexible Spending Accounts
Various voluntary benefits and discounts
Employee Assistance Program
Wellbeing program
Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.
Original Posting Date: September 8, 2024
Posting Close Date:September 17, 2024Job Requisition Number:R15391By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities. Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work. All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check. Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email [email protected] . If you have questions about the application process please email [email protected] or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email [email protected] or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 . General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.