The ideal candidate will be passionate yet professional, empathetic, self-motivated, quick-thinking with a keen sense of business, with flexibility to pivot when necessary with a “no task is too small” mindset. Objective, thorough, and capable of juggling multiple and diverse responsibilities will be key for success. This is an exciting and fast moving position that requires someone who is able to think on their feet and is eager to provide solutions when asked to.
Key Responsibilities:
Participate in the overall administrative function and provide administrative assistance.
Provide lessons on Social Media and Computer functions, if needed.
Provide some social media management, if needed
Upkeep Database of names.
Create Invites and Keep Track
Collaborate on any special requests/projects with the Director of Operations and Founder/President.
Requirements:
The Basics:
Minimum of 3 years-experience in providing administrative assistance.
Excellent communication, listening, problem-solving, and proactivity.
Thrives in an environment with individuals from creative backgrounds.
Team player with an ability to take direction in a fast-paced environment.
A great communicator who can build strong working relationships with internal team.
Superior work ethic.
VERY comfortable with setting up/troubleshooting technology and providing quick lessons when necessary.
Position is mostly remote – some in person hours may be required but very few per month.
The Nitty Gritty:
Naturally live by our pillars: curiosity, awareness, leadership, and craft.
Come to the job with an obsession for excellence.
Do NOT waste time with nonsense and excessive questions and emails
Be ready to work within our parameters.
Making sure that whatever the Founder & Director of Operations needs you will take care of it.
Be thoughtful, self-reflective, empathetic, and adaptable.
Be honest - if you are not familiar with a task, if you say you are and you are not - we will be able to tell.
To Be Considered:
Resume
Cover letter is preferred; please use your cover letter to highlight experience from your resume life which fulfill the requirements listed above
On a separate attachment please rate your abilities on a scale of 1 to 10 on the below-mentioned bullet points. Please feel free to add any personal/professional experience with the bullet points that you think might be helpful with our decision.
Rating of Experience/Skills with these areas with a little note of an example – (Based on a 1-10 scale)
1 – Lowest | 10 - Highest
Organization
Microsoft Office Suite (NO Powerpoint needed)
Tech Troubleshooting (iPhone & Mac)
WordPress
Writing for Blogs
Photoshop
Mail Merge Programs (YAMM, Mailchimp specifically)
Follow up
Communication
Calendars
Prioritization
Social Media Knowledge (Preferred, not required)
Adobe Acrobat
Google/Gmail/Sheets/Drive
Dropbox
SplashTop - other remote share apps
Mindful of deadlines
Ability to easily change direction
Clean up on Mac
Graphic Design
Travel Arrangements with ESA (Preferred)
Knowledge of Music Industry (Preferred)
Ability to answer to 2 people
Position is 1099, Paid monthly, should be 2 to 3 hours per weekday, when traveling availability is important before and after trip
Website experience is a PLUS.